Position and Scope of Work

The incumbent will work closely with KTK-BELT Kathmandu team and assist Finance department in banking activities. He/She act as a liaison between governmental bodies and the organization. He/She will support the Kathmandu team in terms of correspondence and deliveries to the concerned government bodies. 

Administrative Related Duties

• Ensure that all visitors are well received and attended to and that the office is kept clean
• Ensuring the adequate supply of suitable inputs such as equipment, stationery and other utilities as required
• Assist in coordination of activities for visitors to the field project and other sites including making hotel reservations and arranging transport in consultation with relevant officers
• Receive and transmit mail
• Receive and make telephone calls and keep records of these calls and the relevant accounts or projects to be charged
• Maintain a team schedule for planned meetings and tend to routine correspondences and administrative functions especially in the absence of the officers
• Ensure that your supervisor and other officers on field trips receive necessary logistical support to make their trip/s successful 
• Provide photocopying, scanning, and document binding services as requested
• Provide filing services, archiving and offer circulation of mail service within the office
• Assist in sale of produce for The Vertical Farm
• Assist in coordinating Vertical Farm home deliveries. Support the Vertical Farm coordinator in publicity, marketing and promotion
• Ensure smooth air travel management, visa assistance, travel insurance and accommodation
• Work with the relevant officers to arrange materials for workshops/meetings. 
• Maintain and update organizational databases
• Organize a filing system for important and confidential company documents
• Support the finance officer in recording financial transactions in accounting software
• Maintain an organizational calendar and help schedule appointments
• Schedule in-house and external events
• Provide logistical support for event management (workshops/seminars/training etc.)
• Ensure all inventories & assets of the organization are recorded and used properly in line with project activities

HR-Related Duties

• Ensure proper filing of personnel documents and maintain a digital archive of personnel documents 
• Ensure proper record keeping of attendance and leave
• Assist in recruitment process documentation with assessment sheets 
• Assist in proper induction for new employees
• Ensure staff insurance policies (Group life and medical insurance)

Key Qualification & Experience

• At least Bachelors of Business Studies/Management/Administration or Related Field 
• 3+ years of prior experience in finance, accounting, and administrative work is mandatory
• Prior experience of working in a fast moving company or I/NGO environment would be a big advantage

Special Skills and Competence

• Complete fluency in written and spoken English and Nepalese and typing skills in both languages
• Computer literacy including familiarity with MS-Excel and MS-Word
• Strong written and oral presentation skills in English and Nepali are required
• Highest degree of personal integrity
• Highly professional with strong interpersonal skills
• Highest degree of gender and caste sensitivity is a must

Remuneration: Negotiable

Work Provision:

• S/he will be provided with use of office space, desktop computer with Internet facilities, and office furniture. Necessary stationery, printing and copying facilities will also be provided.

Duty Station: Kathmandu with field visitation as per need

Documents to be Submitted by the Application

• Resume/CV
• Cover Letter stating qualifications, work experience and salary expectation
• Professional Copy of academic certificates and/or other relevant documents
• Name, email, and phone number for 3 professional references