Volunteers Initiative Nepal (VIN)

NGO / INGO / Development Projects

Communication Officer (Intern)

Views: 3468|Published on: Jan 22, 2023

Marketing / Advertising / Customer Service

+3 more

Mid Level

Full Time

Vacancy: 1

Kathmandu, Nepal|

Experience: Not Required|

Not Disclosed

No of Vacancy: 1

Stipend: 20,000/-

Key Job Description:

VIN is looking for a Communication Officer
Responsible for communicating upcoming Mid Term / Long Term (LMTV), Short Term, Workcamp, Group volunteers and partner organizations on behalf of VIN
Freshers are encouraged to apply

Education: Bachelor’s (Master’s Preferred) Degree in any discipline

Expected Qualities: Fluent in Written & Spoken English, excellent interpersonal communication skills, flexible, adaptable, hard-working, passionate about empowering disadvantaged people, punctual, coordination and negotiation skills, leadership, planning, reporting & documentation.

Major Roles with Volunteers:

Timely response to inquiries
Send regular follow-up emails
Review resume / CV and motivation letters, summarize and send to related project staff to match volunteers’ skills and interests with the project.
Assist recruitment process via Skype, WhatsApp, telephone and emails
Visit host families, local partners and working communities and collect the required information
Create/update host family and school profiles.
Update info sheets for each project and general information.
Communicate current volunteers’ work effectiveness and concerns to the staff for volunteers’ best experiences
Ensure that all volunteers come with the required working gear, resources
Assist international volunteers’ issues during the office hours
Support volunteers’ travel plans

Partners Organization:

Respond to their emails
Prepare and send acceptance letter on time
Provide regular updates to the partners on their onsite work progress
Create and provide promotional resources – articles, testimonials, videos, photos etc. to assist the recruitment process for the partners
Create new projects and project info based on the research done by volunteers, staff and community stakeholders
Update website content and data based on current plans and practices
Coordinate with staff and send working plans and schedule at least one month before volunteers’ arrival
Inform partners about the situation of the volunteers on time (in case of emergency)
Provide any documentation/forms required for partnership

Support to Past Volunteers:

Help interested volunteers in alumni groups
Provide regular updates on their projects if they are interested
Prepare and send necessary documents for the volunteers/interns, such as recommendation letters, participation letters, internship documents
Encourage them for their further involvement virtually in their related projects
If the past volunteers are interested in giving presentations to their local communities or universities, provide resources – presentations, photos, videos, and articles for the promotion purposes
Communicate the need for funding for the sustainability of the projects/causes
Respond to their inquiries and needs

Documentation:

Update volunteers’ database
Update L/MTV, work camps, group volunteer project information
Update the list of resources that upcoming volunteers must bring project wise
Prepare monthly social media plan and newsletter
Prepare other official documents per need

Administration:

Coordinate with project and volunteer management staff to communicate necessary information to volunteers and partners
Do any other admin work as per necessity
Send volunteer's testimonials, articles, videos, photos, and articles to the related staff and webmaster
Communication for Child Sponsorship:
Coordinate with staff for child sponsorship info
Send regular updates of the sponsored children to the sponsors (April / August / December)
Send child sponsorship booklet to sponsors
Coordinate with sponsors and the organization
Communicate sponsors’ info to the child through staff

Travel trek arrangement:

Schedule and plan travel, trek for volunteers
Liaise with the travel, airline, and bus companies accordingly
Coordinate and organize meditation and yoga retreat plans

Applying Procedure

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About the organization

Volunteers Initiative Nepal (VIN)

NGO / INGO / Development Projects

Nayabazaar Khusibu, Kathmandu

We are a not-for-profit NGO based in Kathmandu, working in rural communities of Nepal.

Our mission is to empower marginalized communities through equitable, inclusive and holistic development programs. There are four pillars in our developmental approach: Education, Health & Environment, Economy and Basic infrastructure development. These four pillars of development are supported by six major community empowerment programs namely Women’s Empowerment, Children’s Development, Youth Empowerment, Public Health & Medical care, Environment Conservation and Disaster Risk Reduction. All VIN’s developmental and humanitarian programs are aligned with UN Sustainable Development Goals (SDGs).

Website: https://www.volunteersinitiativenepal.org/

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