Nepal Shipping Lines

Logistics and Supply Chain

Associate Admin Coordinator

Views: 1534|Published on: May 21, 2023

General Mgmt. / Administration / Operations

Mid Level

Full Time

Vacancy: 1

Bhaktapur|

Experience: More than or equal to 1 year|

Not Disclosed

Job Description

Roles and responsibilities of this job

Department: HRM and Admin
Section: Admin
Reporting To: Manager
Key Relationship: Finance and Accounts Unit

Objective of the Job:

The position will be a point of contact for all employees providing administrative support and managing their relative queries on employee attendance and office admin services. S/he will be responsible to ensure the company’s administrative activities run smoothly on a daily and long-term basis.

Duties and Responsibilities:

Admin

Responsibilities:

Manage office supplies stock, place orders, and manage distribution
Assist the procurement process by preparing the budget, analyzing, producing procurement plan and liaison with suppliers with close relation to Finance & Accounts Unit
Monitor inventory of office supplies and purchase of new material/ equipment with attention to budgetary constraints and seeking quotations from vendors for analysis
Prepare regular reports on expenses – budgeting, maintain documentation, update information and report on a periodic basis.
Handle daily petty cash and its settlement with Finance Unit.
Distribute and store office correspondence and documents (e.g. letters, emails and packages) to/from inside and outside office location to third parties.
Delivery of banking transactions in coordination with Finance Department.
Arrangement of travel and accommodations at office as assigned by supervisor.
Providing employee IDs, Business card and others in close relation to HRM and IT Unit
Assist in on-boarding of new employees and providing amenities (corporate SIM, Work Cubical and others required materials during on-boarding)
Taking care of all office utilities and facilities and involve in timely maintenance and repair. Coordinate same with branch offices.
Organize and supervise other office activities (recycling, renovations, event planning etc.) and management of in-house and external events
Oversee and coordinate facilities services, maintenance activities and tradespersons (e.g. electricians); Supervise and Direct internal support staff.
Handle queries of employees and address appropriately on material acquisition and distribution.
Keep abreast with all organizational changes and business developments. Maintain and update company databases, social media accounts and websites as assigned by supervisor.
Ensure operations adhere to policies and regulations of the company.
Ensure proper system and processes in administrative tasks of the unit
Research and Policy work assistance.

HRM

Responsibilities:

Daily monitoring employee attendance in the system and keeping track of employee punctuality and discipline; Monthly reporting on Attendance and Leave
Updating database of incoming applicants for recruitment processing and assisting in proper scheduling of interviews aligned to Acquisition plan
Record keeping the Database of Company’s Branches and respective personnel
Support in welcoming new hires / appointees in the company by scheduling orientation and departmental visits. Ensuring allotment of all prerequisites for new hires.
Updating and maintaining employee details in the company records, both in physical files and in HRM Database systematically and promptly as assigned by supervisor.
Communicating with employees in HR related functions as directed by the supervisor.
Record keeping of departmental notices and company circulars, and other outgoing letters from the department in systematic manner.
Assist to employees for insurance claims, Leave Applications, KYC updates and other HR processes
Assist in the development of departmental processes and system
Assistance in other administrative duties relative from the unit.
Ensuring healthy and safe environment in office premise and implementation of H&S plans from the department.
Providing administrative guidance and support to employees and concerned third parties.
Active involvement to organize different official events.
Other assigned tasks and duties by the supervisor.

Job Skills:

Good organization, time management and scheduling skills
Basic bookkeeping experience, especially in accounts payable/receivable
Ability to prepare stock inventory and process office bills
Technical skills on basic computers and hardware
Ability to meet strict deadlines and execution
Working knowledge of necessary productivity tools, including Microsoft Office Suite
Fluent command in written/oral English Language communication
Strong interpersonal, communication, multi-tasking, problem solving, and negotiation skills
Good analytical skills with ability to detect and report inconsistencies
Proactive, resourceful, reliable, and solutions/result oriented
Maintaining confidentiality and ethically driven
Keen eye for detail
Integrity and disciplined

Required Qualification and Criteria

Minimum Bachelor Degree in Management and Above
Minimum 1+ years of experience in Admin Department of corporate office
Two-wheeler license holder is must or owning a two-wheeler is preferred.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than or equal to 1 year

Skills Required

Required skills for this job

Communication

Teamwork

Taxation

Accounting Software

English Language

Account Management

MS Office Suite

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

Click on Login to Apply to get the email address / external link to apply.

Note: You need to be a registered jobseeker to view the applying email address / external link.

Apply Before: May 30, 2023

About the organization

Nepal Shipping Lines

Logistics and Supply Chain

Bhaktapur

Nepal Shipping Lines is involved in international shipping and multimodal transport business and committed to contributing to the development of nation's economy by providing world-class container liner, bulk, break-bulk, conventional, multimodal, overland, and air transport (air freight) services to meet international trade and transportation requirement of Nepal as well as that of regional - SAARC countries.

Nepal Shipping Lines, established on 2018, has created a mentionable presence in the local and regional market within a very short span of time as sole shipping lines of the country. The Company operated from Kathmandu as global headquarters and aims to be one of the strongest liner the operator of the country as well as of the SAARC region. We have a network of our own shipping agency companies in many key locations of South and Southeast Asia and are represented by a network of renowned shipping agency houses throughout the world.