NUMBER OF VACANCIES: 1

LOCATION: Kathmandu, Nepal

SUPERVISOR: Human Resource and Administrative Officer

Reporting to the Human Resource and Administrative Officer, the Administrative Assistant will be responsible for providing administrative support and reception services for the project. 

KEY RESPONSIBILITIES AND ACTIVITIES:

 Specific tasks include:

• Handle reception desk of the SSBH Kathmandu office and receive telephone calls
• Receive and advise guests
• Maintain bookings for use of office meeting rooms
• Type official communications in Nepali and English as required
• Maintain an up to date staff roster with telephone numbers and emails.
• Keep records of relevant publications of the project, the client and other partners.

Assist the HR and Administrative Officer with:

• Ensuring that the office is clean and well managed  
• Collecting health insurance claims of staff and assist in submitting.
• Maintaining project files, incoming and outgoing mails and correspondences with the client and other partners.
• Recruiting and on-boarding new staff team members
• Tracking expiry dates for all Employment Agreements and consultant contracts and ensuring that renewals are completed in a timely manner
• Maintaining records of employee vacation and sick leave use and balances 

Assist the Program Support Officer with:

• Purchasing, storing and distributing office supplies
• Ensuring timely settlement of office bills
• Providing administrative support during meetings and training sessions
• Making ticketing, travel and courier arrangements

Assist Accountant with: 

• Photocopying and scanning documents during preparation of financial reports

Qualifications and Skills Required: 

• Bachelors Degree in Administration, Management, Business, or other relevant field.
• At least two years of relevant professional experience in office administration.  
• Working knowledge of Windows, Word and Excel and PowerPoint
• Ability to independently plan and execute tasks while remaining organized and focused on long-term deadlines 
• Ability to assess problems and develop solutions.
• Excellent inter-personal communication skills and organization skills.
• Experience with donor-funded projects preferred 

SSBH is committed to achieving workforce diversity in terms of gender and culture. Individuals from minority groups and persons with disabilities are equally encouraged to apply. Only the shortlisted candidates will be contacted for further selection process. Canvassing at any stage of the processes shall lead to automatic disqualification.