Position: Administrative and Procurement Associate 

Deadline for application: 12 August 2024  

RECOFTC is an international nonprofit organization working towards a future where resilient communities with respected rights thrive in forest landscapes that they manage sustainably and equitably. We take a long-term, landscape-based and inclusive approach in supporting local communities to secure their land and resource rights, stop deforestation, find alternative livelihoods and foster gender equality. We have more than 37 years of experience working with people and forests and have built trusting relationships with partners at all levels. As a trusted, honest broker, we occupy a distinct position as an international organization that supports, informs and brings together governments, communities, businesses, academia and civil society organizations. Our innovations, knowledge and initiatives enable countries to foster good forest governance, mitigate and adapt to climate change and achieve the UN Global Goals.

RECOFTC operates in the Asia-Pacific region, with country program offices in Cambodia, Indonesia, Lao PDR, Myanmar, Nepal, Thailand and Viet Nam.

RECOFTC is currently seeking a Senior Program Officer – Governance and Equity for the Center for People and Forests in Nepal for its Scaling-up Equitable Governance in Area-Based Conservation (SEGA) project. The position is open to external candidates who are Nepal nationals. The selected candidate will be offered a 24-month contract with possibility of extension, contingent on project funding availability and satisfactory performance.

About Center for People and Forest - RECOFTC Nepal

The Center for People and Forest (also known as RECOFTC Nepal), a registered not-for-profit company in Nepal, is a localized entity of RECOFTC.

About the Project

RECOFTC Nepal is implementing a four-year project "Scaling-up Equitable Governance in AreaBased Conservation" (SEGA) across 12 sites in Nepal, starting July 2024. SEGA is a multicountry initiative, involving Bolivia, Kenya, Madagascar, Nepal, and Tanzania. It is funded by the Darwin Initiative and led by the International Institute for Environment and Development (IIED). The project aims to foster equitable governance of protected and conserved areas in alignment with the Global Biodiversity Framework’s 30x30 target. By concentrating on key sites, SEGA seeks to scale up stakeholder-led actions that promote equitable governance, thereby enhancing both social and conservation outcomes.

Tasks and duties

The Administrative and Procurement Associate is a member of the Center for People and  Forests and will work under the direct supervision of the Administrative and Finance Officer. The  Associate is responsible for ensuring smooth operation of administrative and procurement  processes and supporting program activities through his/her services. 

Specific tasks and duties: 

Administration 

• Manage office administrative procedures, and assess, and implement new processes in compliance with RECOFTC Nepal’s policies and procedures 
• Manage office stationery and training materials, 
• Provide logistics support for trainings and workshops 
• Assist in setting up meetings as required, and prepare meeting minutes 
• Support the Administrative Finance Officer in creating the budget for supplies 
• Supervise petty cash management 
• Coordinate and plan accommodation, visa, and tickets for domestic and international visits Support in banking transactions (cash withdrawals, deposits and other banking-related work) Supervise to keep office spaces clean and organized 
• Keep inventory and maintenance of all office assets and ensure they are in good working condition 

Procurement 

• Handle procurement such as purchasing equipment, supplies and disposal of assets; 
• Support to procure services in a transparent manner as per RECOFTC Nepal policies including conflict of interest policy 
• Keep up-to-date records of purchase requisitions, quotations, purchase orders, goods received notes, etc. 
• Maintain roster of suppliers for frequently purchased goods 
• Assist staff as needed in creating clear and understandable purchase requests and other documentation 
• Collects quotations and bids from the market for PRs as per organizational standards and formats 
• Prepare the required documentation of supplies and transactions 

Documentation and recording 

• Maintain personnel files of all staff at RECOFTC Nepal office 
• Write general letters and documents in English and Nepali as needed 
• Ensure adequate supporting documents while forwarding invoices to finance for payment. 
• Support Administrative and Finance Officer in preparing contracts with partners/suppliers etc. 
• Collect data and generate administrative reports and correspondence 

Others 

• Any other responsibilities assigned by the Administrative and Finance Officer 

Qualifications and experience 

The Administration and Procurement Associate should have the following essential qualifications  and experience:

Essential 

• A bachelor’s degree in accounting, finance or related field 
• Minimum of two years’ relevant experience with specific knowledge of general accounting,  voucher preparation and documentation 
• Experience in managing and updating proper administrative records 
• Proficient in application software such as the MS Office suite (Excel, Word, PowerPoint) and  familiar with accounting software will be an advantage 
• Demonstrate effective interpersonal skills, creative problem-solving and conflict management  skills 
• Good verbal and written communication in English and Nepali  
• Must be a Nepali national 

RECOFTC’s core values 

At RECOFTC, our core values are the foundation of our culture and guide all our work. In  addition to job-specific skills and experience, the applicant should possess the following  characteristics, attitudes and skills: 

• Embrace innovation 
• Adapt to and learn from challenges 
• Nurture commitment, responsibility and ownership 
• Collaborate with partners and stakeholders 
• Commit to sustainability 
• Cultivate participation, gender equality and social inclusion  
• Prioritize well-being