Division/ Department: Finance
Reports To: Chief Finance Officer and Managing Director
Roles and Responsibilities
- Authorizes invoices, payments, and expenses of the organization
- Producing financial reports related to budgets, account payable, account receivables, expenses etc
- Scrutinize cash movement and other ledgers
- Preparing and presenting monthly MIS
- To work as financial controller of the organization.
- Assigning responsibilities to sub-ordinates
- Presenting accurate key statistical reports on regular basis to the management
- To assist internal auditing procedures and to solve problem when accounting numbers are not in sync.
- Understand and adhere to financial regulations and legislation to ensure compliance with compliance calendar
- Ensure communication with internal and external auditors and facilitate timely completion of the same
- Preparing financial information as per requirement of banks and financial institution, regulatory authorities and senior management
- Ensure compliance with requirement of tax laws, company laws, accounting standard, policies and procedures adopted by the company
- Supervises other staff members who assist with the bookkeeping duties
- Coordinate with site employees and each expense are cross-checked with the corresponding invoice, to ensure that the billing is accurate
- Collecting, interpreting and reviewing financial information
- Provide insightful information and expectations to senior executives to aid in long-term and short-term decision making
- Presenting information on key financial indicators of the sites and company as a whole
- Reporting to management and stakeholders, and providing advice how the company and future business decisions might be impacted
- Developing strategies that work to minimize financial and operational risk
- Analyzing market trends and competitors
- Daily cash management
Administrative Roles:
- Supervising day-to-day operations of the administrative department and staff members
- Developing, reviewing, and improving administrative systems, policies, and procedures
- Be actively involved in recruitment, which involves developing job descriptions and specifications preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates
- Create and implement effective orientation programs
- Maintaining updated employee records in the personnel file
- Co-ordinate leave application with Managing Director and record it to prepare monthly leave summary report
- Develop training and development program as per the need analysis
- Administrate the day-to-day activities of the office and documentation
- Organize and facilitate meetings, conferences and other special events
- Maintain and update company databases
- Monitor a filing system for important and confidential company documents
- Ensure safety and regular maintenance and insurance of all office equipment/assets
- Procuring reliable suppliers for supplying quality materials in consultation with the Project Manager
- Monitor and update purchase orders as well as track of the costs and delivery dates to compare them with the agreements
- Managing vendors to ensure quantity, timely deliveries and quality compliance
- Maintain accurate and updated inventory of the office equipment/assets as well as site inventories and make timely communication with supervisor for inventory management
- Perform any other duties as assigned
Only shortlisted candidates will be called for the interview. Telephone inquiries will not be entertained.