Position Summary: The Finance & Admin Officer will work with Country Director to carry out the mission of AmeriCares in Nepal. Specifically, the Officer will provide efficient administrative support and financial record-keeping for AmeriCares operations, as well as for the implementation of various activities and projects.
Duties and Responsibilities
Establish, maintain and enhance accounting systems, policies and procedures
- Work with Headquarters to set up financial record-keeping system for Nepal office
- Record all financial transactions in the book of accounts as appropriate
- Submit a monthly report to the head of office
- Update the bank accounts on a regular basis and do a monthly reconciliation of accounts based on transactions undertaken
- Prepare monthly fund request from Headquarters
- Prepare the annual financial report and documents for annual audit
- Ensure AmeriCares is in compliance with local and national government policies
Manage payments to maintain office operations
- Prepare routine communications to field personnel including check payments, acknowledgement receipts and others
- Ensure prompt payment of utilities (if needed) such as light, water, telephone lines/units and rent, as well as other office expenses
- Prepare the monthly payroll based on time sheets for approval by the head of office
- Prepare payment checks for the payroll and benefits for signing by the head of office
- Effect payment to employees, suppliers, contractors and government agencies
- Review field expense vouchers for reimbursement and approval by the head of office
Provide administrative and general office support
- Keep records and organize a filing system of AmeriCares in Nepal
- Communicate with partners regarding grant and reporting deadlines
- Prepare venue for meetings with partners and personnel
- Maintain an adequate volume of office supplies for use of all personnel
- Provide additional support as required
Requirements
- Bachelor Degree in Accounting, Business Administration or related field required
- 3+ years of experience in public accounting or foreign-assisted humanitarian aid
- Experience with Microsoft Office Suite including Outlook, Word, Power Point and Excel
- Experience with QuickBooks or comparable accounting software
- Attention to detail and ability to work to defined specifications
- Excellent written and oral communication, management and personnel skills
- Strong organizational skills, comfortable multi-tasking and working in a fast-paced, changing work environment
- Willingness to travel when needed
- Ability to operate independently and as part of a team
- Professional demeanor; ability to work in a manner consistent with AmeriCares values of respect, collaboration and teamwork, trust, commitment, compassion and excellence
Core Americare Responsibilities
- Foster AmeriCares values of responsiveness, results orientation, collaboration, efficiency and integrity
Requirements
- Seven years’ experience in one or more of the following required: disaster response and recovery, humanitarian assistance, program management, orpublic health
- Experience leading a team in a disaster response and recovery or humanitarian assistance context required
- Experience in public health preferred
- Bachelor’s degree required; Master’s degree preferred
- Proficiency in English required; proficiency in Nepali and/or Hindi preferred
- Experience working in Nepal preferred
- Strong verbal and written organization skills
- Strong organizational skills, comfortable multi-tasking and working in a fast-paced, changing work environment
- Willingness to travel and work in earthquake-affected districts
- Able to operate independently and as part of a team
TO APPLY,
Interested candidates can send their updated resume to [email protected]
OR,