NO NUMBER VACANCIES: 1 

SUPERVISOR: Program Coordinator

LOCATIONS: Butwal

Under the direct supervision of Program Coordinator the Admin and Finance Assistant provides administrative, finance support and serves reception services for the project Butwal Office. 

Specific Duties and Responsibilities  

• Lead arrangement and organization of office.
• Manage and document correspondences with the local Stakeholders including Provincial Ministries, District offices, Municipality, Development partners and other as appropriate.
• Providing logistical support for workshops and meetings.
• Fleet Management and travel arrangements
• Ensuring that all project assets are safeguarded and used properly.
• Keeping the record of office assets.
• Manage telephone operations and communications.
• Serve as receptionist
• •Handle petty-cash.
• Purchase, store and distribute office supplies.
• Ensure timely settlement of office utilities bills.
• Performing other similar duties as directed by the Supervisor. 
• Support in advance settlement of field program staff with proper supporting documents.
• Onsite coaching to field program staff on financial documentation.
• Support field program staff on cost share calculation and reporting.
• Support program consultants for timely settlement of advance and get their invoice on time for timely recording of program expenses.
• Regular Field visit at SSBH districts of Province 5 and Karnali province and help field program team as Roving finance person.

Required qualifications include:

• Bachelors Degree in Administration, Management, Business, or other relevant field.
• At least 2+ years of relevant professional experience in office administration and financial management.  
• Excellent knowledge and experience with Windows, Word and Excel and PowerPoint
• Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy highly desirable.
• Respectful and tolerant; able to work well in a diverse team
• Ability to assess problems and develop solutions.
• Preference will be given to locality or individual previously worked in same job location.
• Excellent inter-personal communication skills and excellent organization skills.
• Experience that relates to USAID-funded projects or other international development experience is preferred
• Excellent written and spoken communication skills in both Nepali and English. 

SSBH is committed to achieving workforce diversity in terms of gender and culture. Individuals from minority groups and persons with disabilities are equally encouraged to apply. Only the shortlisted candidates will be contacted for further selection process. Canvassing at any stage of the processes shall lead to automatic disqualification.