Apala Jewels

Gem and Jewellery

Accounts and Finance Executive

Views: 151|Published on: Aug 17, 2026|

Accounting / Finance

Mid Level

Full Time

Vacancy: 1

Baluwatar, Kathmandu|

Experience: More than 3 years|

NRs. 30,000 - 35,000 Monthly

Job Description

Roles and responsibilities of this job

Reporting to: CEO and Finance Manager

Job Purpose

To manage day-to-day accounting, cash, payroll, invoicing, stock records, utility payments, and financial reporting accurately and on time, while supporting both stores’ operations and coordinating effectively with internal departments.

Key Responsibilities

1. Finance & Cash Management

Maintain and update the daily cashbook accurately.
Verify physical cash and reconcile it with book balances before closing.
Cross-check receipts, payments, and supporting documents.
Conduct weekly cashbook reviews and resolve discrepancies promptly.
Maintain accurate finance trackers and records.

2. APALA Target & Sales Tracking

Update both store sales information in the APALA Target Sheet.
Verify order sheets and ensure data accuracy.
Record returns and exchanges promptly.
Conduct weekly reviews and monthly reconciliation of the target sheet.

3. Accounts Review & Financial Reporting

Review ledgers, invoices, vouchers, and supporting documents.
Ensure accounting documents are properly organized and filed.
Follow up with the Accounts Team for timely monthly reports.
Review and verify financial reports before submission.
Ensure Balance Sheet, P&L, and Stock Reports are completed and submitted by the 10th of each month.

4. Invoicing & COA Documentation

Prepare and issue Saral invoices on a daily basis.
Verify customer, product, quantity, pricing, tax, and other invoice details.
Prepare COA cards along with relevant invoices.
Ensure invoices and supporting documents are delivered promptly.
Correct discrepancies before invoices are finalized.

5. Salary & Recognition Administration

Prepare and update the monthly salary sheet by the 1st of each month.
Verify salary information with Reporting Manager and relevant stakeholders.
Cross-check employee recognition against the PIP.
Submit salary and recognition sheets to the Reporting Manager at least two days before payment.
Ensure payroll calculations are accurate and properly verified.

6. Utility & Rent Payments

Maintain a calendar of rent and utility payment due dates.
Prepare payment requests and supporting documents in advance.
Ensure all payments are processed before their due dates.
Maintain proper payment receipts and records.

7. Apala Labim Operations Support

Respond to accounting and finance-related requirements from Apala Labim Team.
Coordinate purchases, deliveries, and payment-related requirements.
Follow up on operational requests and resolve issues within agreed timelines.
Ensure Accounts-related activities do not cause critical operational delays.

8. Stock Record Management

Conduct monthly physical stock verification.
Maintain accurate stock, metal, return, and exchange records.
Reconcile Stock records with the APALA Target Sheet.
Investigate and resolve stock discrepancies.
Complete monthly stock reconciliation and update records within two working days.

9. Interdepartmental Coordination

Coordinate with Sales, Labim Store Team, Operations, HR, and other departments regarding financial and documentation requirements.
Maintain and update shared trackers.
Communicate pending items and follow up for timely completion.
Share invoices, payment documents, and other required records within agreed timelines.

10. Training & Internal Communication

Attend all assigned training and development sessions.
Apply relevant learning to daily work.
Check and acknowledge official emails, messages, and work-related communication daily.
Complete assigned post-training activities within the required timeframe.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than 3 years

Other Specification

Bachelor's in Business Administration/Accounting.
Strong knowledge of basic accounting and finance processes.
High level of accuracy and attention to detail.
Good numerical and reconciliation skills.
Ability to manage multiple deadlines and recurring monthly activities.
Proficiency in Excel/Google Sheets and accounting software such as Saral.
Strong documentation and record-keeping skills.
Good communication and coordination abilities.
Ability to identify discrepancies and follow through until resolution.
Reliability, confidentiality, accountability, and time-management skills.

Office timing: 10 AM to 6:30 PM
Salary: NRs 30,000/- to 35,000/- monthly

Skills Required

Required skills for this job

Financial Reporting

Cash Management

Bank Reconciliation

Billing and Invoicing

MS Excel

Stock Monitoring

Salary

Offered financial and non-financial compensation for this job

Offered Salary:NRs. 30,000 - 35,000 Monthly

Applying Procedure

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Apply Before: Sep 01, 2026

About the organization

Apala Jewels

Gem and Jewellery

Bipula Niwas, Baluwatar, Kathmandu

Apala Jewels redefines luxury as an intimate, curated journey of self-expression. With a commitment to concierge-level service, we make every client feel uniquely valued and inspired. Guided by our belief that "Luxury is our Signature," each piece reflects timeless sophistication, transforming every interaction into a celebration of personal style and storytelling.

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