About the job

Company Description

Dharma Adventures specializes in personalized experiential journeys across Bhutan, India, Nepal, and Tibet, offering tailor-made Himalayan adventures. Operating since 1991, our Himalayan expertise ensures seamless multi-destination trips, top service, stunning landscapes, expert guides, optimum safety with a positive environment and community impact.

Key Responsibilities:

• Ensure all necessary details for tours, including itineraries, visas, permits, and medical requirements, are accurate and up to date.
• Coordinate unique experiences such as helicopter tours and special welcome arrangements.
• Manage and follow up on transportation services and amenities for groups.
• Verify hotel rooms, restaurant reservations, and special activities to ensure top quality.
• Oversee arrival/departure details, visa payments, and VIP lounge access for guests.
• Confirm and manage trip budgets and resources efficiently.
• Keep the correspondence team updated on running files and itineraries.
• Gather and hand over guest feedback and trip reports for continuous improvement.
• Update completed file records and send feedback forms as needed.

Qualifications:

• Strong organizational and multitasking skills
• Excellent attention to detail
• Proficient in coordinating and managing multiple tasks simultaneously
• Exceptional communication skills
• Ability to work independently and as part of a team
• Previous experience in travel coordination/officer or a related field is preferred