The Admin Finance Assistant is responsible in accounting, financial transactions, budgeting, book-keeping and preparing financial report of said projects of KOSHISH.

Major Duties and Responsibilities:

Administration: 

• Maintain and update fixed assets register and inventory of stock of field offices on regular basis. 
• Support to administrative and logistics requirement of the projects.
• Maintain and update leave records of field staffs and update to central office on regular basis.
• Track and monitor staff attendance of field staffs and provide the record of attendance to human resource unit of central office on monthly basis.  
• Support in the monitoring framework of KOSHISH and conduct periodic monitoring visits to project area of the specific projects.

Finance: 

• Make necessary entries into accounting software upon verification of documents from supervisor. 
• Ensure the accuracy of the data entered into software and document properly on timely basis.
• Process payment request of field staffs to central office for disbursement purpose. 
• Review and verify various expenses submitted by field staffs for settlement or reimbursement expenses of field activities. 
• Ensure the expenses of field activities are in line with the organizational guidelines and approved budget.
• Maintain the control over approved budget. 
• Assist project staff to prepare the monthly/quarterly budget forecast
• Prepare quarterly financial report of the projects. 
• Provide update project specific variance (budget vs expenses) to unit head or project coordinator on monthly basis.
• Handle petty cash of field office and ensure the timely settlementEnsure the payment of field office utilities are timely paid. 
• Prepare monthly bank and cash reconciliations statement 
• Review and compile books of the projects for internal and statutory audit.
• Identify issues in accounting and discuss with supervisor for possible resolution.
• Ensure internal control over field office as per the admin/finance guidelines of KOSHISH.
• Maintain good cooperation and collaboration in finance department and with other team member
• Deposit tax obligation of the organization to the concerned agency on timely basis.
• Other duties as per assigned by the organization.

Remuneration and Benefit: Negotiable as per competence and experience.