Senior Executive Office Manager

The Embassy of Switzerland

Kathmandu
Experience: More than or equals to 3 years
Source: Kantipur Newspaper

Senior Executive Office Manager

Basic Job Information

Job Category: NGO / INGO / Social work
Job Level: Senior Level
No. of Vacancy/s: [ 1 ]
Employment Type: Full Time
Apply Before(Deadline): March 20, 2020, 5 p.m. (2 weeks ago)

Senior Executive Office Manager

The Senior Executive Officer Manager directly reports to and is responsible for the overall management of the office of the Ambassador/ Head of Mission in managing:

  • Contacts with Swiss Federal Department of Foreign Affairs (FDFA) and external stakeholders (e.g other diplomatic missions, international development agencies, offices of the Government of Nepal, etc.)
  • The day-to-day calendar and associated services
  • Drafting of communications on behalf of the Ambassador addressed to the Swiss colony in Nepal as necessary in coordination with the Consular Section

Required Technical Competence:

  • Master's degree in Business Studies/ Business Management or other relevant field; Diploma in Secretarial Science 
  • At least 3 years professional experience in the relevant field with proven capacity for taking charge of clearly demarcated duties with high degree of responsibility 
  • Excellent spoken and written English and Nepali
  • Excellent Knowledge of Protocol
  • Excellent communication skills, including ease of communication with diplomatic missions and offices of the Government of Nepal
  • Excellent knowledge and aptitude of computer and different software applications
  • Excellent organizational skills 

Required Professional/ Personal and Social Competence:

  • High degree of personal responsibility, pro-active, ability to take initiative and work autonomously, ability to think ahead, assure confidentiality and professional integrity
  • Focused on objectives and results and the ability to cope with stressful situations
  • Pronounced ability for self-reflection, and proven capacity for learning and changing the way of thinking and working
  • Conceptual and analytic abilities
  • Good Interpersonal skills
  • Courtesy and Customer orientation
  • Time management and task prioritization
  • Ability to make decisions and to implement them, goal and result oriented, thinking out of the box, ability to initiate changes and manage them
  • Ability to set clear priorities 
  • Good team player, networking skills, negotiation skills, ability to deal with criticism and conflicts
  • Process management skills; ability to negotiate and mediate
  • Aware and sensitive in areas of gender and caste/ethnicity issues, and ability to work in a multi-cultural team

Applying Procedure

Detailed Terms of Reference is available on the following website

https://www.fdfa.admin.ch/countries/nepal/en/home/news/open-job-vacancies.html

Application in English with immediate contact address and a telephone number, an updated bio-data; copies of citizenship certificate and academic credentials; and reference from former employer(s) should reach at the latest by 17:00 hrs on 20th March 2020 through post or through email as attachment (please do not provide a link to google drive or any other cloud server) at [email protected]. Please clearly mark "Application for Senior Executive Office Manager" on the envelope/ subject of the email. 

Head 
Personnel and Administration (Chancery)
P.O. Box 113 
Kathmandu, Nepal 

Only shortlisted candidates will be contacted. The Embassy reserves the right to reject any or all applications without assigning any reasons. 

The Embassy of Switzerland in Nepal promotes workforce diversity and applies positive discrimination to candidates from discriminated groups (women and candidates from Dalit, Janajati, Madhesi/Terai, and other minority community)

Job Action

TO APPLY: For this job, please follow the applying procedure.


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