Role Purpose
The Secretary will be performing routine secretarial duties including documentation, correspondence, record keeping and file management, coordination and logistic support during meetings/workshops/events.

Term and Location: Fixed term position based in Kathmandu

Required Qualification: At least Intermediate or +2 level education (Bachelor's degree preferred) in any discipline with minimum 3 years (2 years for Bachelors) experience in day-to-day administrative and logistics tasks including documentation

Key Areas of Accountability

• Perform routine secretarial duties including typing, filing, printing of documents, and maintaining communication files.
• Provide assistance and logistic/secretarial support to the programme teams and other departments, both residential and non-residential workshops/ seminars/ trainings, design sample for certificates and banners and prepare reports of such events.
• As advised, coordinate with the external participants of the regional/global workshops/ seminars/ training including providing of PDI (Pre-Departure Information) via e-mail, preparing and sending invitations to participants as advised, hotel and venue booking, ensure confirmation of air tickets.
• Coordinate with procurement team and procure required stationery and other necessary equipments.
• Negotiate the hotel rates as per requirement, collect and compile hotels bills of various residential and non-residential workshops, meetings, trainings and forward it to the finance team for payment.
• Coordinate payment of Per Diems and other incidental expenses to the participants as required.
• Use a variety of software packages to produce correspondence and documents, and maintain presentations.
• Translation (Nepali to English and vice versa).
• Assist the Line Manager in uploading minutes and other documents in intranet, if necessary.
• Scanning of official documents of various departments.
• General correspondence for all Departments including issue of Memos as per advice.

Knowledge, Skills and Experience

• Excellent coordination skills
• Sound in using computer applications (MS Word, Excel, PowerPoint etc.)
• Good Interpersonal skills
• Ability to multi-task within intense stress/pressure
• Pro-active and creative
• Excellent writing skill
• Sound in operating electronic equipment (photocopier, scanner, fax etc.)