Scope of Services

The overall Scope of the Construction Supervision Services will include, but not limited to, the following:

General

• Review all the detailed engineering design, drawings and specifications for its correctness and safety prior to the start of civil works. Submit a report on the findings and propose modifications or corrections to any defects or omissions
  
• Provide accurate and timely feedback to CMC and CSS on the various aspects of the project including schedule, progress, quality, cost implications and troubleshooting
  
• Monitor progress of the construction works, identify quality issues and potential causes of delay and advise CMC of suitable corrective actions in a timely manner
  
• Clarify any omissions, discrepancies or deficiencies in the design, drawings and specifications to ensure suitable revisions or other additional information to be provided to the Construction Contractor to complete the work
  
• Proactively assess and report the necessity of any modifications/design changes and need for change orders
  
• Co-ordinate site visits by USAID and CMC as and when required in coordination with Social Mobilization Team of CMC
  
• Issue relevant site instructions to the Construction Contractor to give direction on problems resulting from field conditions
  
• Assist CMC in reviewing change requests and claims
  
• Prepare the Non-conformance Report (NCR) and submit to CMC for processing
  
• Provide technical assistance during the defects liability period and final acceptance of the works
  
• Respond to all Request for Information (RFI) in written and ensure all queries related to the interpretation of design and specifications are timely responded
  
• Review all submittals of materials, samples, shop-drawings, as-built drawings and operation and maintenance manuals and ensure timely response
  
• Ensure the proper photo-documentation of daily construction progress and detailed photo documentation of non-conforming works. Assist CMC’s Communication team in obtaining relevant information, pictures and videos
  
• Create punch lists of incomplete and defective work items and ensure they are all completed and rectified before final inspection
  
• Collect, review and deliver to CMC, all warranties or guarantees required by the Task Order Contract
  
• Check and verify the physical progress of all activities at each site for the basis of interim and final payments to the Construction Contractor. Monitor progress and provide CMC with timely identification of deviations from budget and approved baseline schedules
  
• Monitor the defects reported during the defects liability period, obtain approval from CMC on appropriate measures and take necessary actions for their rectification on a timely manner
  

Inspection, Checking and Testing

• Check materials received as well as stored at site, for compliance with the approved submittals and specifications. Check the materials sources, as applicable
  
• Check the setting out of all alignments, structures and works
  
• Ensure the materials to be used in the works are tested as per the requirements of Construction Contractor’s Quality Control Plan and Technical Specifications. Arrange the field and laboratory tests carried out on construction materials as well as partially or completely erected structures etc. and maintain adequate records thereof Witness the tests conducted by the Construction Contractor and ensure the test reports are submitted to CMC in a timely manner
  
• Ensure the construction methods as proposed by the Construction Contractor for carrying out the works are satisfactory, with particular reference to the technical requirements, designs and specifications. Review method statements and work plans submitted by the Construction Contractor and ensure their compliance with the technical and environmental requirements
  
• Monitor the Construction Contractor's compliance with the Community Engagement Plan to ensure the Contractor adheres to the communication protocols, grievance redress mechanism, etc., as directed by the CMC throughout the performance period for the Task Order. The Team of Experts shall carry out the construction supervision services in coordination with social team of the CMC
  
• Receive and maintain at the project sites, on a current basis, copies of all Contracts and records relating there to,  shop drawings, sample materials equipment data, applicable handbooks, technical standards and specifications, operation and maintenance manuals and instructions, as-built drawings, permits including any other required or related document and revisions there to relating to the project. At the completion of the project, deliver all such records to the CMC
  

Quality Assurance

• Perform Quality Assurance and inspection services in accordance with Quality Assurance Plan. Such services shall cover foundations, structural, architectural, sanitary, electrical, finishing, furnishing, equipment and external development etc. throughout the construction period to assure conformance with Task Order contract documents. Such services will also include off-site inspection of fabrication of works if required by the specifications and/or wherever deemed necessary to ensure its compliance with the specified standards. Quality of materials and work must be as per the Specifications, keeping the integrity and compatibility to the purpose of the project
  
• Monitor, daily, the adequacy of Construction Contractor’s site establishment in respect of technical and supervisory staff, labor force, safety, security, equipment and materials etc
  
• Schedule and conduct weekly progress review meetings at which the Construction Contractor, the Owner and the Team of Experts can discuss jointly such matters as procedures, progress, problems and scheduling. The Team of Experts shall take minutes of meetings and send to all parties for their information and necessary actions. In connection with said meetings, the Resident Engineer shall establish administrative procedures for determining the status and responsibility for the performance of action items arising from the meetings
  
• Assist CMC in checking and monitoring the Construction Contractor’s Schedule of Works to ensure completion of project within the Task Order contract period. The Team of Experts shall assist CMC to identify the potential variances between scheduled and probable completion dates and shall regularly review the baseline schedule for work not started or incomplete. Any adjustments done by Construction Contractor in the baseline schedule to meet the probable completion date for said work shall be reviewed
  

Duties And Responsibilities:

• Resident Engineer is responsible for management of overall construction supervision service of all three schools in Kathmandu valley (Kanya Mandir Secondary School, Nhyokha, Shree Bhagawati Secondary School Sankhu, and Adarsha Secondary School Sanothimi Bhaktapur). Throughout the construction period, the Resident Engineer is required to perform the following duties and undertake the following responsibilities in a professional manner
  
• Review Schedules and implement Construction Quality Assurance Plan
  
• Attend meetings/prepare and circulate copies of minutes
  
• Liaison (between CMC"s engineer, construction contractor, SMC and USAID)
  
• Review Materials, shop drawings, samples, submittals, etc
  
• Issue Instructions to contractor for their action to comply with the Task order quality and safety requirements
  
• Liaise with the designers to resolve site queries
  
• Submit regular project progress reports
  
• Review the contractor payments and change requests
  
• Review and advice on contractor claims
  
• Coordinate and participate in substantial and final completion inspections. Prepare punch lists and follow up on their rectification
  
• Review operation and maintenance manuals and as-built drawings
  
• Rejection of defective work, witness inspections and tests
  
• Contract Clarifications and interpretations (RFIS)
  
• Records (maintain project files and prepare daily reports)
  
• Reports (on progress schedules, submittals, testing, and proposed changes) to the CMC's Construction Quality Assurance Manager and his deputy
  
• Perform other related works, as required

Please note that we will be able to communicate with only the shortlisted candidates at each stage of the selection process. 

Applying Procedure:

If you are interested in applying for this position, please send a CV and cover letter outlining your interest in the role, and demonstrating how you fulfill the essential skills and experience, by November 4, 2018 within business hour, to [email protected] (with the job title in the subject line)

OR,