Regional Programme: Adaptation and Resilience Building

Responsibilities and tasks

• The Programme Associate will work for the Adaptation and Resilience Building Regional Programme Manager (30%) and for one of the Programme Coordinators (70%). Under the direct supervision of the Programme Coordinator and in close cooperation with the Regional Programme Manager and the Initiative team, the Programme Associate will be responsible for the following: 

Manage general administration:

• Provide administrative support to ensure the smooth operation of the Initiative/Regional Programme, including the preparation of a work calendar, contractual agreements, and annual plan and progress reports
• Receive guests and visitors of the Programme and themes
• Ensure availability/functioning of required stationery and equipment 

Support in organizing national/international travels and events:

• Prepare the annual event calendar and related budgets; liaise with other relevant administrative sections for event organization and management
• Prepare participants’ lists, dispatch invitations, and manage follow-up communication
• Arrange travel and vehicles as required and manage travel claim distribution
• Arrange other logistical requirements for events, including travel/hotel/vehicle requirements, stationery, and other equipment

Coordinate finance and administration:

• Ensure the completion of financial reports as per the standard checklist
• Monitor project budget utilization and payments, and liaise with the Finance Unit for the timely release of payments
• Support the Programme in business development

Support Knowledge Management and Communication:

• Assist team members in typing, formatting, and printing reports and documents
• Manage the unit’s information management system, including proper filing of documents
• Prepare submissions for the web and newsletter as required
• Maintain an updated contact list and communicate with external parties as required
• Support the design and management of the Programme’s communication and management strategy

Other

• Execute other tasks given by the Regional Programme Manager and Programme Coordinator as required and within one’s capacity
• Work in close collaboration with the Programme Officer to ensure smooth operation of the Initiative

Minimum Qualifications:

• A bachelor’s degree in Business Administration is preferred. An advanced degree or experience related to social and environmental sciences and natural resource management will be an asset.
• At least two years of work experience in an administrative capacity
• Experience in financial reporting and maintenance of accounts
• Strong interest to work in administration in the environment and development sectors
• Demonstrated ability to speak and write fluently in English and Nepali
• Excellent computer skills (MS Office applications)

Core Competencies

• Teamwork and cooperation: Works collaboratively in a team, seeking opinions and feedback to find solutions and meet team objectives 
• Result orientation: Takes responsibility for fulfilling challenging goals set in line with organizational processes
• Cross-cultural impact: Adjusts to cultural differences to ensure broad participation
• Networking, stakeholder management: Effectively communicates with stakeholders and partners
• Behavioural flexibility and managing change: Adapts to change and adjusts to new responsibilities and circumstances
• Self-development: Positive attitude towards learning and professional development
• Continuous improvement and innovation: Seeks to improve work processes by implementing new practices and technologies

Duty station:

• The duty station is Kathmandu. Frequent travel in the HKH region may be required.

Duration: 

• One year, of which the first three months are probationary, with the possibility of an extension subject to ICIMOD’s future funding levels and performance.

Starting date:

• As early as possible. 

Remuneration:

• Salaries and benefits of ICIMOD are competitive compared to other regional organizations; remuneration is commensurate with experience and qualifications.

Gender and equity policy

• Qualified and eligible women candidates and those from disadvantaged backgrounds are highly encouraged to apply. ICIMOD upholds a gender equity policy and is supportive of women professionals. It operates a day-care centre at the campus and is committed to the integration of gender equity at organizational and programmatic levels.