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Program Finance & Admin Associate

Other Source

Program Finance & Admin Associate

Program Finance & Admin Associa…

Other Source

Key Skills: Interpersonal Skills Administrative Processes Communication External Liaison Computer Literacy

Program Finance & Admin Associate

Views: 339 | This job is expired 3 days, 10 hours ago

Basic Job Information

Job Category : Accounting / Finance
Job Level : Senior Level
No. of Vacancy/s : [ 1 ]
Apply Before(Deadline) : May. 20, 2024 13:05 (3 days, 10 hours ago)

Job Specification

Education Level : Under Graduate (Bachelor)
Experience Required : Not Required
Professional Skill Required : Interpersonal Skills Administrative Processes Communication External Liaison Computer Literacy

About the job

PATH current employees - please log in and apply Here

PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges.

PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms-vaccines, drugs, diagnostics, devices, and system and service innovations-that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health.

PATH is currently recruiting Program Finance & Admin Associate.

Responsibilities:

Administrative Function:

  • Serves as the primary point of administrative contact on administrative matters for project team.
  • Provides a full range of administrative support to the Project Team, including scheduling travel and event arrangements, internal staff relations, external liaison, and correspondence.
  • Maintain data base of regular vendor to manage small procurement as per the procurement policy.
  • Draft meeting minutes and communication to relevant stakeholders.
  • Provides support to the senior management team with respect to group meetings and other assignments.
  • Assist in all office and administration work at Nepal office
  • Managing and supporting in maintaining facilities and stationeries of office like printer, documents files Etc.

Finance & Accounting:

  • Facilitate all financial/administrative processes for payment to Vendor/NGO/CBO.
  • Coordinates with vendors and contractors for submitting invoices within the due timeline and tracking vendor advances
  • Assist in processing Travel Expenses (TER) of PATH and non-PATH staff and keep track of Travel Advance.
  • Maintains payment tracker to know if there are any undue delay and provide payment advice to the vendor immediately after payment.
  • Process payment in Salesforce based on PADM approval.
  • Comply with applicable PATH policies, SOPs and local laws.
  • Prepare and upload required supporting documents for procurements and payments in the financial system (Business World) and ensure quality control.
  • Upload relevant information and documents in Salesforce related to sub-contracts and consultant contracts in salesforce.
  • Support PADM/Sr. PADM and other colleagues with analysis & reports during month end reporting.
  • Tracks physical files stored in onsite and offsite locations and Maintain copies of all contract/agreement/Purchase Order issued
  • Ensure that all financial transactions are properly coded and charged to the correct project codes.
  • Support PADM and an ensure compliance with PATH procurement policy
  • Support PADM in maintain tracking tool for each specific contract/agreement .
  • Assist PADM in developing, , executing and managing project subordinate agreements (contracts, sub-agreements, work orders, purchase order and consultant agreements).
  • Review utilization certificate received from NGO/CBO and recommend for approval to the PADM.
  • Support/assist during any audit (be it Statutory audit, internal audit, project audit or any donor mandated audits). Keep a track of outstanding audit issues.
  • Any other Accounting and Finance related tasks as requested by Senior Project Administrator (Sr. PADM)/PADM

Required skills and experience:

  • Bachelor/Masters/Post Graduate degree in Accounts/Finance with minimum of 5 years of experience in accounting processes.
    • Experience working independently in a for profit and/or international non-profit organization for at least for 5 years.
    • Knowledge of local laws related to INGO/NGO, Income Tax, Labor Law etc. will be preferred
    • Excellent computer skills in Microsoft Excel, Power point and Word.
    • Well-organized and attention to details with good follow-through skills.
    • Excellent written/verbal communication skills in English language and flexible to adapt in changing environment.

    Location: Kathmandu, Nepal

    Must have legal authorization to work in Nepal.

    PATH is dedicated to building an inclusive workforce where diversity is valued.

    PATH is an equal opportunity employer. Every qualified applicant will be considered for employment.

    PATH does not discriminate based on race, color, religion, caste, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.


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