Program Coordinator

Program Coordinator

Basic Job Information

Job Category : General Mgmt. / Administration / Operations
Job Level : Mid Level
No. of Vacancy/s : [ 1 ]
Employment Type : Full Time
Offered Salary : NRs. 100,000.00 - 120,000.00 Monthly
Apply Before(Deadline) : Nov. 27, 2022 23:55 (1 week, 5 days ago)

Job Specification

Education Level : Bachelor
Experience Required : More than or equals to 5 years
Other Specification
  • Strong commitment to the Center's mission, purpose, and values;
  • University Degree (baccalaureate or higher) in relevant field;
  • 5-7 years of professional experience, with demonstrated experience in operations and program management including budget management;
  • Budget experience required; good working knowledge of budget management software or the ability to acquire this knowledge is desirable;
  • Demonstrated excellent communications skills;
  • Excellent computer skills required, including fluency in Microsoft Office Suite and strong Excel knowledge, comfort working with database programs, web apps, etc.;
  • Solutions-oriented approach with strong analytical/reasoning skills;
  • Must be able to work proactively and independently, multi-task, and work under tight deadlines; and with different time zones;
  • Ability to work in a multicultural, diverse, and performance-driven environment;
  • Dependability, diplomacy, strong organizational skills, and a sense of humor are necessary.

Critical Competencies:

Behavioral Competencies

  • Feedback (Improve & Innovate) - Adapts communication style to ensure clarity of expectations; Demonstrate growth by coaching others how to give feedback.
  • Collaboration (People First) - Listens and invites different views across all levels of the organization to build alignment in support of a common goal; Collaborates with own and across teams (i.e., participating on teams other than their own and contributing to the desired outcome of that team) and department at the Center.
  • Accountability - Takes responsibility for all work activities and personal actions; following through on commitments; implements decisions that have been agreed upon; maintains confidentiality with sensitive information; acknowledges and learns from mistakes without blaming others; recognizes the impact of one's behavior on others; leads.
  • Develop & Manage Self & Others - Direct People Management expected; maintains a strong record of empowering and motivating employees.
  • Work Competencies
  • Problem Solving - Leads on solving complex problems under guidance of directors; takes a broad perspective to identify innovative solutions; proactively adapts to change; provides technical expertise to director- led problem solving
  • Decision Making - Takes on responsibilities with annual planning work and implementation of strategic and unit priorities.
  • Internal/External Focus - Can incorporate, promote and identify potential solutions that have a mutually beneficial solution for both involved

Compensation: The Center offers a competitive salary commensurate with experience and a comprehensive benefits program.


Job Description

Job Title: Program Coordinator, Asia
Department: Programs, Asia

Center Background: The Center for Reproductive Rights (the Center) is the global leader in using the power of law to advance reproductive rights as fundamental human rights. Headquartered in New York City, the non-profit, non-partisan organization has regional offices in Bogota, Geneva, Nairobi, and Washington, DC, and a staff of approximately 200 diverse professionals. The Center’s compelling human rights mission and reputation for excellence and cutting-edge legal work has powered its exceptional growth trajectory to an operating budget of over $40 million and won the respect of the world’s leading law firms, as reflected in the additional $29 million annually in donated legal services, representing the work last year of 820 lawyers in 46 countries.

The overarching goal of the Center’s new Strategic Plan sets a high mark for impact: By 2030, half of the world’s population will be living under stronger protections for reproductive rights than they do today. The Center has a track record of success to back up this ambitious goal. Since its founding in 1992, the Center’s game-changing litigation and advocacy, combined with its unparalleled expertise in constitutional, comparative, and international human rights law, have transformed how reproductive rights are understood by courts, governments, and human rights bodies worldwide on issues including maternal health, contraception, abortion, and assisted reproduction. It has won groundbreaking cases before national courts, U.N. Committees, and regional human rights bodies, led the development of historic, proactive legislation advancing robust protections for reproductive rights, and has built the legal capacity of women’s rights advocates in more than 60 countries and counting.

To learn more about the Center for Reproductive Rights, go to www.reproductiverights.orgTo learn more about our DEI Organizational Commitments, go here.

The Role: The Program Coordinator, Asia Program will be is based remotely in, South Asia or South-East Asia. This role will support project management, annual planning and budgeting, fundraising, sub grant management, knowledge management and inter departmental and regional coordination for the Asia Program. This position reports to the Program Manager of the Asia Unit.

This position will be remote, based in South Asia or South-East Asia

Primary Responsibilities:

Program Management and Coordination

  • Support program implementation by leading all aspects of program and grant management for the Asia Program;
  • Assist the Asia Program with the strategic plan implementation;
  • Support the Asia Program in developing the annual work plan; progress tracking and monitoring and evaluation activities;
  • Coordinate with the Asia Program, Finance, Operations, and Strategy, Evaluation, Accountability and Learning (SEAL) on annual work planning processes;
  • Assist the team leads in the Asia Unit in the preparation of institutional documents such as monthly strategic reports;
  • Coordinate with other departments including Program Operations, Finance, Information Technology (IT), Human Resources (HR), SEAL, Development, and Communications in ensuring meeting the deadlines in the institutional processes;
  • Ensure proper maintenance of all project related documentations including proposals, budgets, sub grant and Professional Service Agreement (PSA), contracts, and reports;
  • Support knowledge and information management by maintaining Asia SharePoint site/page, website landing pages as directed by the team leads;
  • Assist with editing, proof-reading, fact-checking, and cite-checking papers, reports, legal submissions, factsheets, and other publications, as needed;
  • Coordinate with meeting attendees for meeting schedule, find the most common schedule among the attendees and arrange virtual or physical meetings.
  • Preparation of meetings for the team leads as needed, including preparation of Power Point presentations, concept notes and draft materials.

Budgeting Management and Administrative Coordination

  • Assist the Asia Unit in preparation of annual budget by monitoring, and reporting on the Asia Unit budget on a regular basis including with quarterly Asia Program financial reprojection exercise;
  • Assisting the team leads in budget preparation for proposal development for funding opportunities;
  • Monitoring budget of sub grant agreements in coordination with program leads, obtain and review financial reports from partners;
  • Provide general administrative and finance support to the team including processing reimbursements, cash advances, check requests, and wire transfers;
  • Assist the team in preparing the processing monthly Payment Request Forms (PRFs);
  • Support process of payments to vendors, partners, and consultants through the NY office;
  • Support Asia team members in planning for events such as webinars and workshops;
  • Support for internal meeting planning and coordination (e.g., team meetings, team retreats, strategy meetings, etc.)   
  • Support with on-boarding of new staff.
  • Coordinate with IT department as required;
  • Coordinate and support logistics arrangements for national and international events;
  • Support for national and international travel logistics; arrange travel for the team through Safe Harbors following global travel policy;
  • Represent the team in relevant institutional teams such as the Wellness Committee;
  • Assist the team leads in strengthening and/or expanding work in the region as may be required;
  • Provide other administrative support as requested by the teams.

Grant Management

  • Assist in preparation and processing of partnership agreements, sub-grants and consultancy agreements;
  • Support to processing invoices and payments to partners and consultants;
  • Support to preparing of grant/donor reporting;
  • Assist Program Manager to ensure that project documentation related to procurement and payments are compiled;
  • Assist Program Manager to ensure compliance requirements are met by the partners and the team;
  • Assist project leads in coordination with Program Manager in tracking partner workplans to keep projects on track;
  • Other duties as assigned.

How to Apply: Please complete the application below to apply. A cover letter and resume must be included in your application. Please include these application materials as attachments.

Deadline for applications: Applications will be reviewed on a rolling basis until the position is filled. Applicants are strongly encouraged to apply as soon as possible.

To learn more about our DEI Organizational Commitments, go here. The Center for Reproductive Rights is an equal opportunity employer, committed to inclusive hiring, and dedicated to diversity in our work and staff. We strongly encourage people from all groups and communities to apply.


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