About the job

Position type: Full-time

About King’s College

We are an institution promoting an entrepreneurial spirit through progressive education with a vision to transform society through entrepreneurship.

Reporting Relationship

This position reports to: President

Key working relationships

• Department Heads
• Vice-principal
• Vendors for Employee’s birthday gift
• Overall staffs if/when needed
• External Stakeholders for employee engagement and benefits (like insurance company, health checkup clinic)
• Account Department for Payroll

Position overview

The P&C Associate’s scope of work includes the department’s operations such as maintaining documentation of employee details, efficiently managing leave details, managing birthday gifts of employees, and documenting processes related to People and Culture initiatives. The role also involves coordination and execution of employee engagement events such as festive celebrations and staff picnics/excursions. Furthermore, the P&C Associate will provide valuable assistance to the President in areas such as performance management by supporting in the preparation of TORs, policy and procedure development, employee development services, and P&C communications by preparing a bi-monthly newsletter (King’s Gazette) consisting of all major updates from every department. This collaborative approach ensures the department’s holistic effectiveness and its ability to meet the evolving needs of our institution’s teams.

The core responsibilities are:

HR Operations:

• Maintain comprehensive and accurate employee records with integrity and confidentiality.
• Draft employment contracts, offer letters, and necessary documents while ensuring clarity and fairness.
• Record & report precise leave/extra days/substitution days of 50+ employees, ensuring transparency.
• Update and communicate policies and procedures with honesty and openness.
• Foster clear and compassionate HR communications.

Hiring and Recruitment:

• Identify hiring needs, prepare position descriptions, and roll out vacancies for open positions with an emphasis on inclusivity and respect for diversity.
• Organize and conduct the recruitment process from shortlisting applications to interviews, ensuring a respectful and unbiased approach.
• Plan and manage the onboarding processes, including comprehensive onboarding plans and welcoming inductions for new hires, fostering a culture of compassion and openness.

Employee Engagement:

• Pre-plan & prepare thoughtful gifts and cards for employees’ birthdays/special occasions/exits, respecting individual preferences.
• Ensure timely and accurate payments to vendors for the birthday gifts.
• Plan and organize engagement activities and events, including team picnics and festive celebrations, in a way that respects individual boundaries and promotes inclusivity and enjoyment for all.

Selection Criteria

• Completed bachelors and masters in related field (preferably BBA or MBA specialization in Human Resources)
• Minimum 1 or 2 years of experience.
• Integrity and Confidentiality: Demonstrated ability to manage administrative tasks efficiently, including maintaining accurate employee documentation, leave management, and process documentation, with integrity and confidentiality.
• Compassion and Empathy: Skills related to planning, budgeting, and ensuring successful and enjoyable events, with a compassionate approach that respects individual needs and boundaries.
• Collaboration and Support: Capability to work collaboratively and provide effective assistance to the president in areas such as performance management, policy and procedure development, and employee development services, fostering an environment of support and openness.
• Attention to Detail: Strong attention to detail, ensuring the quality and accuracy of administrative tasks, documentation, and event coordination, with a focus on creating a respectful and inclusive workplace.
• Communication and Interpersonal Skills: Excellent communication and interpersonal skills to interact with employees, departmental staff, and external vendors, ensuring effective information exchange and successful event organization while promoting honesty and respect.
• Problem-solving and Adaptability: Ability to identify and resolve issues efficiently, demonstrating problem-solving skills, and adaptability in a dynamic work environment, with an emphasis on maintaining a safe and flexible workplace.
• Organizational Skills: Strong organizational skills to manage multiple tasks, deadlines, and priorities effectively, ensuring a structured approach without hampering the flexibility and comfort of the workplace.
• Availability and Flexibility: Availability to work the required hours to meet departmental needs, including flexible scheduling for event coordination, ensuring the ability to respond to the needs of the organization with humility and openness.