East West Concern

Trading - Export / Import / Merchandising

Payable Officer

Views: 2922|Published on: Jan 26, 2025|

Accounting / Finance

Mid Level

Full Time

Vacancy: 1

Kathmandu|

Experience: More than 2 years|

Not Disclosed

Job Description

Roles and responsibilities of this job

Invoice processing:

Receive, review, and process invoices accurately and in a timely manner.
Match purchase orders, delivery receipts, and invoices to verify proper authorization and documentation.
Ensure that the invoices are entered into the system on time.

Vendor Management:

Update and maintain vendor database promptly.
Communicate effectively with vendors to resolve discrepancies and address payment inquiries.
Maintain positive relationships with vendors and negotiate favorable payment terms when necessary.

Payment Processing:

Keeping track of all payments and expenditures, purchase orders, invoices, statements, etc.
Sending invoices to the respective manager or director for payment approval.
Prepare and process the planned weekly/monthly payment runs, ensuring adherence to payment schedules.
Paying vendors by preparing cheques/cash and ensuring payment is received for outstanding credit.

Cheque Issuance and Tracking:

Issue cheques accurately and in accordance with payment schedules.
Maintain a systematic tracking system for issued cheques to monitor their status and ensure timely clearance.
Reconcile bank statements with issued cheques to identify and resolve any discrepancies.

Expense Reimbursement:

Review and process employee/department expense reports, ensuring compliance with company policies.
Reconcile expense reports with supporting documentation.

Reconciling:

Reconcile payment information to minimize errors and discrepancies by verifying entries and comparing system reports to balances.

Filing:

Maintain accurate and up-to-date accounts payable records.
Support the month-end process by providing supporting documentation for month-end journals

Reporting:

Preparing analyses of accounts payable and producing monthly reports
Report on Aged Payables where applicable.
Identify improvements to the accounts payable process.
Assist in the preparation of monthly financial reports and reconciliations.
Performing other tasks as required by their supervisor

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than 2 years

Other Specification

Knowledge, skills and Requirement:

Compliance of Vat, TDS, ETDS
Having flexible on time, cooperative and trustworthy knowledge of using financial software Erp/ Navision/ Business Central/ Tally is a must.
Solid knowledge of financial and accounting procedures
Advanced MS Excel skills
Should be outspoken,
Possessing good communication and interpersonal skill
Confidence, motivation and determination
The ability to work well on your own and also as part of a team

Qualifications Standards:

Bachelors Degree in any Business Discipline
Minimum 2 years experience

Skills Required

Required skills for this job

Management

Communication

Documentation

Financial Analysis

Attention to Detail

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

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Apply Before: Feb 10, 2025

About the organization

East West Concern

Trading - Export / Import / Merchandising

Baluwatar, Nepal

East West Concern is one of the leading suppliers of Healthcare Equipments and Consumables in Nepal.

With a legacy of excellence spanning more than 4 decades, we've been at the forefront of the healthcare industry of Nepal, dedicated to promoting and delivering cutting-edge medical equipment, technologies, services, and solutions that empower healthcare professionals and institutions across Nepal.

East West is proud to represent leading international brands to deliver the highest standards of quality and excellence. The brands we represent are Siemens Healthineers, Drager, Agfa, Karlstorz, Hillrom, Leica and more.

East West is also engaged in numerous other fields like infrastructure development, industrial sectors, with the key field of the company being the healthcare sector.

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