Operation Executive

About the job

The Operation Executive will play a crucial role in ensuring the smooth and efficient operations of the company. This role requires a strong understanding of financial principles, budget preparation, event management, and vendor liaison. The ideal candidate will possess excellent organizational, communication, and problem-solving skills.

Key Responsibilities:

• Assist in the preparation, monitoring, and management of budgets.
• Analyze financial data and provide insights to support decision-making.
• Assist in financial planning and forecasting activities.
• Ensure compliance with financial policies and procedures.
• Plan, organize, and execute company events, meetings, and conferences.
• Coordinate with internal teams and external vendors to ensure successful event execution.
• Manage event budgets and ensure cost-effective utilization of resources.
• Handle event logistics including venue selection, catering, transportation, and accommodation.
• Identify and evaluate potential vendors for various services and products.
• Negotiate contracts and agreements with vendors to ensure cost-effectiveness and quality.
• Maintain positive relationships with vendors and address any issues that arise.
• Monitor vendor performance and ensure compliance with company standards.
• Assist in the development and implementation of operational policies and procedures.
• Coordinate with different departments to ensure seamless operations.
• Manage day-to-day operational activities to ensure efficiency and productivity.
• Support the Operations Manager in various projects and initiatives.

Qualifications:

• Bachelor's degree in Business Administration, Finance, or a related field.
• Minimum of 3-5 years of experience in operations, financial management, or event management.
• Strong financial acumen with experience in budget preparation and analysis.
• Excellent project management and organizational skills.
• Proficient in MS Office Suite (Excel, Word, PowerPoint).
• Strong communication and negotiation skills.
• Ability to work independently and as part of a team.

Preferred Skills:

• Experience in liaising with vendors and managing contracts.
• Knowledge of event planning software and tools.
• Ability to handle multiple tasks and prioritize effectively.
• Strong problem-solving skills and attention to detail.