Main Duties/Responsibilities:

Database of Local Suppliers:

• Undertake a market study
• Set up and maintain a database of local suppliers, detailing criteria of quality, price, service, ethics etc
• Follow up of Procurement Procedures, conforming to procurement guidelines
• Undertake quotations or launch Calls for Tender to purchase goods
• Check the condition and nature of goods received as required by the contracts

Management of Stocks and Supplies:

• Identify warehouses for storages, ensure premises are furnished and made secure for use
• Establish tools for stock management; Undertake periodic inventories
• Manage stock movements and distributions of goods in the framework of project implementation
• Management of the Vehicle Pool and Transportation

Management of the Vehicle Pool:

• Organize the allocation and daily availability of vehicles
• Establish tools for vehicles follow-up: log books, technical check-ups etc.
• Ensure the maintenance of and undertake a monthly inventory of the vehicle pool
• Calculate and check the monthly cost of each vehicle (fuel consumption, repairs) in coordination with the CFO

Transportation management:

• Identify companies for the transportation of stock
• Elaborate and follow a timetable of stock delivery for projects
• Complete and file waybills
• Organize and oversee loading and unloading of goods
• Ensure administrative and custom requirements are adhered to
• Management of Technical Equipments

Management of the IT Network:

• Organize the installation of computing hardware and software (computers, printers, scanners, photocopiers, Network systems)
• Ensure the maintenance and undertake a regular inventory of IT equipment

Management of Communication equipment:

• Organise the installation of communication equipment: telephones, HF and VHF radios
• Calculate and check the monthly communication cost of each base (telephones, e-mail, Internet), in coordination with the Finance Officer

Team leadership:

• Oversee the team and undertake appraisals of directly supervised colleagues
• Internal Procedures and Information Flows
• Develop relevant management procedures within the team
• Improve information flows within the department and with other departments and projects