Reporting to: Director – Human Resources

Purpose of the role:

Human Resources (HR) Officer is responsible for all activities of administrative and management Human Resources functions. S/he needs to design and execute the Human Resources administrative and management plan in coordination with Human Resources Director.

The HR Officer is expected to ensure good collaboration and coordination with SPN and MSI Nepal while ensuring the integrity and effectiveness of MSI's distinct contribution to the attainment of the SPN and MSS objectives. S/he should be flexible in traveling within Nepal.

Key Responsibilities :

1. Human Resources Administrative and Management Functions

• Support in Workforce planning and manage recruitment and selection process
  
• Ensure all Personnel File are maintained as per MSI Standard and legal requirement and ensure that files are kept confidential
  
• Issue contract and letters to all employees (Offer, contracts, transfer, separation, retrenchment, retirement etc)
  
• Issue contract and letters to consultant, short term enumerators and other short-term team members
  
• Lead the process of reviewing Job frameworks (JF) and the preparation of new revised Job frame in line with organizational staffing strategy.
  
• Manage staff Probation process and ensure timely follow ups, proper documentation, and issue letters to staff.
  
• Coordinate Induction program for newly joined team members
  
• Manage staff members attendance, time sheet, leave management (Work hours, overtime, staff gap, leaves, etc)
  
• Assist in preparing policy, guidelines, and systems for staff safety measures 
  
• Coordinate with Insurance companies for staff benefits
  
• Support in Payroll Management
  
• Arrange HR events and social activities
  

2. Strategies and Management:

• Assist in developing and implementing a Human Resources policy, strategy for SPN/MSS supporting the achievement of organizational goals
  
• Develop quarterly HR report, highlighting the concerns together with possible solutions
  
• Assist in ensuring Audit and other organizational compliance.
  
•  Provide feedback to the management to enhance a better and cordial working environment