Position Title: Human Resources (HR) Assistant
Location: Kathmandu, Nepal, with travel to districts
Reports To: Human Resources and Organization Development Manager
Contract Length: 12 months

Position Summary:

The Human Resources (HR) Assistant will assist in efficient management of the human resources department by providing high quality administrative and management support ensuring teams are provided with key information on HR processes and procedures, assisting in hiring process, responding to routine queries on recruitment procedures, personnel records and file management, performance management, timely and effective record keeping of all HR activities and documentation.

Essential Responsibilities:

Systematic and Quality HR Administrative support

• Effective and systematic filing of all HR documents.
• Responsible for personnel file management and timely updates.
• Update staff contacts details and upload in server.
• Process requests for staff ID cards.
• Process staff insurance claims and reimbursements and keep the tracks.
• Maintain attendance and leave records.
• Ensure an updated copy of Job Description in files.
• Ensure availability of orientation kit/packages before new staff starts to work.
• Assist in compiling orientation package and individual feedbacks.
• Assist in Employment contract renewal process.
• Collect CVs received voluntarily and maintain its record.
• Coordinate with line managers and arrange internal and external interviews.
• Responding to routine queries related to Human resources department.
• Handle general Employee Relations.

Ensure distribution of HR Policies, Procedures and Systems.

• Ensure new staff receives entire copies of HR policies and procedures.
• Collect newspapers and Nepal government gazette reflecting news of any changes in statutory laws by the government as guided by HR&ODM.
• Avail all HR templates and orient its use to teams, in guidance of HR&ODM.

Support on Planning and fulfilling the staff / Consultants needs

• Timely liaise with Administration on publishing and process for vacancy advertisement.
• Assist HR&ODM in recruitment selection procedures.
• Assist in consultants’ hiring procedures.
• Keep track of performance management and development plan
• Collect and track record of submission of all Performance Agreement Form.
• Liaise and follow ups with Training institutes and other related institutes together with staff, in line with training calendar published by HR&ODM.
• Assist and ensure the participation of staff in activities, workshops, training, exposures etc as guided by HR&ODM in accordance with their individual development plan.
• Keep and maintain training materials available from training institutes, trainees and avail when needed.

Assist in Teambuilding and Recognition events.

• Assist in team building events.
• Support on effective arrangement in recognition programs.

Internal coordination and collaboration:

• Coordinate and collaborate closely with Program Team, home office and field office.

External Liaison and Networking:

• Develop and maintain association and liaison with relevant stakeholders.
• Actively represent in relevant forums.

Other duties are assigned.

Qualifications:

Education:

• Bachelor’s degree in management, human resources management or related fields.

Technical:

• Minimum 3 years of professional experience in Human Resources and administrative, preferably in development sector.

Experience:

• At least 3 years of relevant experience in human resources, administrative management for development projects and/or I/NGOs.
• Experience on facilitating diverse culture team.
• Experience handling general employee relation with effective people management approaches.
• Previous experience working in USAID and/or DFID projects preferred.

Skills/Knowledge:

• Good knowledge on HR administration, recruiting and Training and Development.
• Good communication skills in English and Nepali, oral and written and capability to relate and interact with multicultural teams.
• Knowledge on planning and liaison skills.
• General knowledge of the principles and practices of personnel administration.
• High energy level, comfortable performing in conjunction with day-to-day activities.
• Good interpersonal abilities.
• Ability to get along with diverse personalities, tactful, flexible.
• Good reasoning abilities, sound judgment.
• Resourceful and well organized.
• Results and people oriented.

Core Competencies:

Professionalism: Good knowledge of the relevant technical areas.
Planning & Organizing: Ability to plan work and manage conflicting priorities.
Communication: Good spoken and written communication skills, including the ability to liaise with technical staff and present information in a clear and concise style.
Teamwork: Good interpersonal skills and ability to establish and maintain effective partnerships and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
Analytical skills: Ability to analyze information and solve problems with excellent attention to detail.