Division: Administration and Finance 

Unit: Human Resources and Organizational Development 

Responsibilities and tasks 

The HR Associate must show a high level of integrity and keep absolute confidentiality. The HR Associate reports to the Head of the HR/OD unit and assists the unit in the following tasks: 

Recruitment and selection: 

• Manage the online application system, including incoming CVs, the online CV database, and relevant upgrades to the online system 
  
• Help formulate Terms of Reference (ToRs) and translate them into vacancy texts 
  
• Coordinate with relevant international websites, newspapers, and professional journals to place vacancy advertisements 
  
• Communicate with interview panel members and applicants to schedule interviews 
  
• Coordinate logistical arrangements, including travel and accommodation for interview candidates from outside Nepal 
  
• Maintain proper documentation of all recruitment procedures 
  
• Support improving the reach of vacancy announcements among target groups in ICIMOD’s regional member countries 
  
• Maintain and assure confidentiality as the focal point for organizational recruitment
  

Consultancy roster: 

• Maintain a consultancy roster in the online application system, ensuring it is updated and functional
  

Other:

• Perform other tasks as assigned by the Head of the HR/OD unit 
  
• Propose improvements in all processes to increase efficiency
  
• Maintain good relationships with other departments
  

Duration

• The contract duration is 1 year, beginning with a probation period of 3 months and with a possibility of extension subject to performance and ICIMOD’s future funding levels. The contract start date is as early as possible.
  

Remuneration

• ICIMOD’s salaries and benefits are competitive with those at other regional organizations; remuneration is commensurate with experience and qualifications.
  

Gender and Equity Policy

• Qualified and eligible women candidates and those from disadvantaged backgrounds are highly encouraged to apply. ICIMOD upholds a gender equity policy and is supportive of women professionals. It operates a day care centre on its campus and is committed to gender equity.