Nepal MegaSoft Trading

Distribution Companies / Wholesale

HR and Admin Officer

Views: 2127|Published on: Nov 14, 2025

Human Resource /Org. Development

+1 more

Mid Level

Full Time

Vacancy: 1

Pulchowk, Lalitpur|

Experience: More than 1 year|

Not Disclosed

Job Description

Roles and responsibilities of this job

We are seeking a self-motivated, organized, and responsible HR and Admin Officer to manage the entire spectrum of Human Resource and Administrative functions at our Head Office in Kathmandu.

This position is ideal for individuals who are passionate about HR and people management, including fresh graduates with strong organizational and interpersonal skills. The HR and Admin Officer will be responsible for end-to-end HR activities from recruitment, onboarding, employee management, payroll, and compliance to offboarding, along with administrative coordination and CRM support.

You will work closely with the General Manager and department heads to ensure smooth HR operations, a productive work environment, and compliance with company and legal standards.

Reports To: General Manager
Department: Human Resources & Administration

Key Responsibilities:

1. End-to-End HR Management

Oversee the full HR cycle; recruitment, onboarding, employee engagement, payroll, and offboarding.
Maintain and update the employee master database, including personal details, attendance, and performance records.
Ensure that HR policies and procedures are properly implemented and communicated to all employees.
Develop and maintain HR documents, including appointment letters, confirmation letters, and exit formalities.

2. Recruitment & Onboarding

Manage the recruitment process: job postings, screening, shortlisting, interviews, and hiring.
Conduct new hire orientation and ensure a smooth onboarding for employees.
Coordinate with departments to fulfill manpower requirements and maintain staffing levels.

3. Attendance, Leave & Employee Tracking

Maintain accurate records of attendance, leave balances, and working hours.
Monitor punctuality and generate attendance/leave reports monthly.
Track employee performance reviews and probation evaluations.

4. Payroll Management

Prepare monthly payroll independently, calculating salaries, overtime, deductions, and bonuses.
Coordinate with Accounts for salary disbursement.
Maintain payroll records and ensure accurate calculation of PF, Gratuity, and tax compliance.
Handle salary revisions, increments, and final settlements during exit processes.

5. Employee Relations & Engagement

Address employee queries and grievances professionally.
Plan and organize employee welfare, recognition, and engagement programs.
Promote a positive workplace culture that reflects the company’s values.

6. Compliance & Legal

Ensure compliance with Nepal Labor Act, PF regulations, and company policies.
Maintain proper documentation for audits, inspections, and internal reporting.
Keep records related to employee insurance, benefits, and statutory compliance.

7. Offboarding & Exit Formalities

Manage employee offboarding; resignation processing, exit interviews, clearance, and handover.
Prepare final settlements and update employee separation records.
Gather feedback to support retention and continuous improvement.

8. Administrative Support

Oversee day-to-day office administration, including logistics, supplies, travel coordination, and vendor management.
Handle correspondence, office upkeep, and assist with documentation or internal coordination as required.
Support the General Manager in operational and administrative matters.

9. CRM Management & Coordination

Maintain and update the company’s CRM database for clients, distributors, and partners.
Coordinate with the Sales and Customer Service teams for data management and communication tracking.
Generate CRM and HR-related reports for management review.

What We Offer:

Competitive Salary: Based on qualifications and performance.
Autonomy & Responsibility: Opportunity to lead the full HR and Admin function.
Career Growth: Progression into Senior HR or Administrative roles as the company expands.
Professional Exposure: Hands-on experience in HR operations, compliance, and business support.
Inclusive & Supportive Culture: Work in a collaborative environment that values growth and teamwork.

Important Notes:

This position is ideal for professionals or fresh graduates who want to gain complete hands-on experience in HR, Administration, CRM, and Payroll management. We value self-driven individuals who are eager to learn, take ownership, and contribute to building a positive, structured workplace.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than 1 year

Other Specification

Experience:

Min 1-2 years of experience preferred. Freshers and entry-level candidates are also encouraged to apply.
Prior experience and internship in HR, Administration, or CRM will be an advantage.

Education:

Bachelor’s Degree in Human Resource Management, Business Administration, Management, or a related field.
Master’s Degree (MBA/MBS with HR specialization) preferred but not mandatory.

Technical Skills:

Proficiency in MS Office (Word, Excel, PowerPoint).
Basic knowledge of HRIS, attendance, or payroll systems preferred.
Understanding of HR documentation, payroll preparation, and compliance.
Familiarity with CRM software and data management tools.
Ability to learn and use new software, tools, and systems efficiently.

Personal Traits:

Independent & Responsible: Able to manage HR and Admin functions with minimal supervision.
People-Oriented: Approachable and empathetic in dealing with employees.
Organized & Detail-Oriented: Excellent time management and documentation skills.
Effective Communicator: Fluent in English and Nepali (written and spoken).
Proactive: Takes initiative and drives results.
Adaptable: Comfortable working in a dynamic, fast-paced environment.

Skills Required

Required skills for this job

Communication

Team Management

Human Resources Management

Payroll Processing

CRM Software

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

Click on Login to Apply to get the email address / external link to apply.

Note: You need to be a registered jobseeker to view the applying email address / external link.

Apply Before: Nov 28, 2025

About the organization

Nepal MegaSoft Trading

Distribution Companies / Wholesale

Jhamiskhel Marga, Pulchowk-3, Lalitpur, Nepal

Megasoft offers a distinct and diverse range of high-quality hygiene products for babies, women, adults, and pets.

Founded in 1998, MEGASOFT is a leading provider of hygienic products, offering a truly unique range of hygiene products for babies, women, adults, and pets. We have been dedicated to serving clients, supporting start-ups, and helping well-known brands expand their businesses. Our esteemed products have gained recognition across 81 countries, spanning six continents, through our retailer brands and our own brands. At MEGASOFT, our relentless pursuit is to discover effective, affordable, and innovative solutions across all product categories. We place a strong emphasis on continuous improvement to deliver the highest quality, lowest cost, broadest range of categories, and exceptional service. Our commitment to excellence in both product quality and service has earned us the trust and reliability of partners both domestically and internationally. In our pursuit of innovations and breakthroughs, Megasoft is committed to drive a positive change for nature, society and our employees. Therefore, we have a clear focus on high quality, our shared social responsibility, and the environment. Preserving the environment is a top priority for us, and we have a strong vision of reducing our negative impact on nature.

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