We are seeking a self-motivated, organized, and responsible HR Officer to manage the entire spectrum of Human Resource and Administrative functions at our Head Office in Kathmandu.

This position is ideal for individuals who are passionate about HR and people management, including fresh graduates with strong organizational and interpersonal skills. The HR Officer will be responsible for end-to-end HR activities from recruitment, onboarding, employee management, payroll, and compliance to offboarding, along with administrative coordination and CRM support. 

You will work closely with the General Manager and department heads to ensure smooth HR operations, a productive work environment, and compliance with company and legal standards.

Reports To: General Manager
Department: Human Resources & Administration

Key Responsibilities:

1. End-to-End HR Management

• Oversee the full HR cycle; recruitment, onboarding, employee engagement, payroll, and offboarding.
• Maintain and update the employee master database, including personal details, attendance, and performance records.
• Ensure that HR policies and procedures are properly implemented and communicated to all employees.
• Develop and maintain HR documents, including appointment letters, confirmation letters, and exit formalities.

2. Recruitment & Onboarding

• Manage the recruitment process: job postings, screening, shortlisting, interviews, and hiring.
• Conduct new hire orientation and ensure a smooth onboarding for employees.
• Coordinate with departments to fulfill manpower requirements and maintain staffing levels.

3. Attendance, Leave & Employee Tracking

• Maintain accurate records of attendance, leave balances, and working hours.
• Monitor punctuality and generate attendance/leave reports monthly.
• Track employee performance reviews and probation evaluations.

4. Payroll Management

• Prepare monthly payroll independently, calculating salaries, overtime, deductions, and bonuses.
• Coordinate with Accounts for salary disbursement.
• Maintain payroll records and ensure accurate calculation of PF, Gratuity, and tax compliance.
• Handle salary revisions, increments, and final settlements during exit processes.

5. Employee Relations & Engagement

• Address employee queries and grievances professionally.
• Plan and organize employee welfare, recognition, and engagement programs.
• Promote a positive workplace culture that reflects the company’s values.

6. Compliance & Legal

• Ensure compliance with Nepal Labor Act, PF regulations, and company policies.
• Maintain proper documentation for audits, inspections, and internal reporting.
• Keep records related to employee insurance, benefits, and statutory compliance.

7. Offboarding & Exit Formalities

• Manage employee offboarding; resignation processing, exit interviews, clearance, and handover.
• Prepare final settlements and update employee separation records.
• Gather feedback to support retention and continuous improvement.

8. Administrative Support

• Oversee day-to-day office administration, including logistics, supplies, travel coordination, and vendor management.
• Handle correspondence, office upkeep, and assist with documentation or internal coordination as required.
• Support the General Manager in operational and administrative matters.

9. CRM Management & Coordination

• Maintain and update the company’s CRM database for clients, distributors, and partners.
• Coordinate with the Sales and Customer Service teams for data management and communication tracking.
• Generate CRM and HR-related reports for management review.

What We Offer:

• Competitive Salary: Based on qualifications and performance.
• Autonomy & Responsibility: Opportunity to lead the full HR and Admin function.
• Career Growth: Progression into Senior HR or Administrative roles as the company expands.
• Professional Exposure: Hands-on experience in HR operations, compliance, and business support.
• Inclusive & Supportive Culture: Work in a collaborative environment that values growth and teamwork.