The Grants Officer is responsible for maintaining the Country Office contracts & grants system to provide sound management control over FHI 360 compliance with award terms and conditions and FHI 360 policy. Grants Officer coordinates with the program units and provide up-to-date financial information on IAs receiving funds from FHI 360 Nepal.

Key Responsibilities 

• Perform FHI 360 pre-award reviews by visiting organization for examine/review the organization’s financial and management capacity.
• Assist the Design, Finance and Technical (DAFT) team to develop sub-agreement budget and budget amendment following FHI 360 standard formats and requirements, review cost in the basis of allocability, reasonability and allowability.
• Finalize the IAs’ sub-agreement and amendment budget.
• Prepare financial orientation slides in align with FHI 360 financial management and reporting system and provide orientation/training as and when required.
• Prepare/maintain checklist and complete file of IAs for CMS that includes agreement, pre-award, financial and administrative review checklist, policies and procedures of the organization etc.
• Develop and maintain subproject financial management guidelines for IAs.
• Ensure IAs submit the Recipient Monthly Financial Report (RMFR) in timely manner, reviews and comments on monthly RMFRs submitted by IAs for country office approval and reimbursement of funds.
• Maintain financial information on fund received and monthly expenditure by the IAs and ensures IAs have good fund management system, have sufficient balance in hand and review lAs cash flow projection and their expenditures trends.
• Oversee/prepare IAs inventory control system and maintain details of VAT bills submitted by IAs.
• Provide tailored technical assistance in proper financial control system to implementing as and when required and requested for.
• Review IAs administrative/operation policy and make sure the policy is applied consistently and complied with the FHI 360 policy.
• Maintain frequent communications and perform supervision visit to the IAs to examine project receipt and expenditure account and to ensure application of project financial control system is being adhered.
• Complete recipient site visit financial and administrative review checklist and maintain/send copies to HQ/APRO.
• Assist in carrying out internal and external auditing functions.

Minimum Requirements: 

• Bachelor’s degree in Accounting or Business Management or related field with minimum five years of work experience. 
• Knowledge and experience with finance and grant management system.
• Experience with USAID contract and grants management.
• Ability to perform multiple tasks and work under pressure.
• Ability to work well with others and to develop and maintain positive working relationships

TO APPLY:

For all positions, strong experiences on gender equality and social inclusion, including work experience with youth, women, Dalit, Janajati, and Madhesi groups will be an asset. 

Send your updated resume, application cover letter and a copy of citizenship to:

FHI 360 Nepal
PO Box 8803, Kathmandu
Email: [email protected] 

Final deadline for application is 5:00 p.m. May 4, 2016. In the letter and/or email subject line, please mention the position you are applying for. 

Only short-listed candidates will be invited for written test and interview. Any effort to influence the selection process will result in disqualification