ITECO Nepal

Front Desk Officer/Office Secretary

ITECO Nepal

Front Desk Officer/Office Secretary

We, ITECO Nepal (P) Ltd. is an independent engineering consultancy company, founded in 1987 by a group of experienced professionals

Front Desk Officer/Office Secretary

Views: 1002 | This job is expired 3 days, 7 hours ago

Basic Job Information

Job Category : Secretarial / Front Office / Data Entry
Job Level : Mid Level
No. of Vacancy/s : [ 1 ]
Employment Type : Full Time
Job Location : Minbhawan, Kathmandu
Offered Salary : Negotiable
Apply Before(Deadline) : Sep. 23, 2022 23:55 (3 days, 7 hours ago)

Job Specification

Education Level : Bachelor
Experience Required : More than or equals to 5 years
Professional Skill Required : Interpersonal Management Communication Customer Service Administrative Organizational
Other Specification
  • Bachelor's degree; additional certification in Office Management is a plus
  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Fluent written and verbal communication skills (English and Nepali both)
  • Ability to be resourceful and proactive when issues arise
  • Professional customer service attitude and appearance,  age between 25 and 35 years 
  • Proficiency in Microsoft Office packages 
  • Hands-on experience with office equipment (e.g. fax machines, photocopiers and printers)
  • Salary, working hours and facilities: As per the ITECO Nepal's rules
  • Responsible for the Front desk management and administrative support
  • At least five years of experience working as Office Secretary in a private or Non-Governmental Organizations (preferably of an engineering background) with staff size more than 50 with following tasks efficiently handled.

Job Description

We, ITECO Nepal (P) Ltd. is an independent engineering consultancy company, founded in 1987 by a group of experienced professionals; are looking for an energetic, dynamic Office Secretary to manage the front desk on a daily basis and to perform a variety of administrative and clerical tasks. 

Responsibilities:

  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office after screening
  • Answer, screen and forward incoming phone calls
  • Provide basic and accurate information in-person and via phone/email
  • Handling email/social-media and other correspondence on behalf of the organization
  • Maintaining dairies and arranging appointments
  • Filing and archiving of documents and files
  • Good interpersonal/communication skills
  • Processing bills or expenses
  • Organizing support for programs like Board of Directors Meeting and AGMs
  • Support in banking transaction of the organization
  • Record keeping attendance of staff
  • Vehicles deployment
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Update calendars and schedule meetings for Managing Director
  • Arrange travel (Air and over land) and accommodations, and prepare documentations
  • Perform other clerical secretarial duties such as filing, photocopying, transcribing and faxing for Managing Director

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