Line Manager: Country Director, Raleigh International Nepal

Overall Purpose of the Job

The Finance and Administration Manager will be a member of Raleigh Nepal senior management team. The purpose of the role will be to perform financial management functions of Raleigh International Nepal as per its Policy Manuals, Rules and Regulations. The FAM will be responsible to maintain financial and administrative system of Raleigh Nepal based on Raleigh International policies, rules and regulations and Nepali laws and facilitate and ensure their effective implementation and compliance. 

Duties and Responsibilities

Compliance of Policies Guidelines and Manuals

• Ensure compliance of the Raleigh International/Nepal’s policies, guidelines and manuals (personnel, financial and administrative, safety and security, HR and others)
• Ensure adherence to the Raleigh International/Nepal Code of Conduct and Anti-Corruption policies

Planning, Budgeting and Reporting

• Support the CD in preparation of annual plan of action and budget and narrative financial reports
• Prepare overall and project-specific periodic financial reports as per the requirements of donor(s), government and head office
• Monitor budget according to programme phase and annual budget, prepare reforecasts, and ensure adherence to annual program and budget
• Prepare financial plans, review and report variance on monthly management accounts published by head office and reporting for donors

Financial Management 

• Check invoices, prepare payment and vouchers and post weekly into accounting system
• Handle cash and bank transactions including preparation of checks, bank transfer requests and other correspondence with banks
• Manage staff accounts for salary and benefits and other related accounts 
• Facilitate and support internal and external Audit
• Keep proper record of all financial transactions
• Prepare cash and bank reconciliation; reconcile fund account on quarterly basis 
• Monitor insurance of personnel, goods, vehicles, house etc.
• Ensure financial control system is functional and timely payments and settlements of the advance are made

Administration

• Manage agreements and contracts of staff, NGOs, consultants etc.
• Support local partners in financial planning and reporting
• Ensure computer based inventory systems (House Inventory, Human Resources, Staff Salary and Benefits, Vehicle Operation and Maintenance, etc.) are developed, implemented and up dated regularly
• Ensure proper implementation of the administrative aspects of the programme
• Maintain record of water, electricity, telephone and internet bills and arranges for timely payment
• Ensure proper management of filing system of the documents (both hard copy and computer based) 

Other

• Perform other tasks as dispensed by Country Director

Person Specification (Education, Skills, Experience and Competencies)

• Master Degree in the related field (e.g. Business Management, Business Administration, etc.)
• Recognized accountancy qualification
• Minimum 5 years of working experience in a similar senior position; working experience with INGOs an advantage
• Sound knowledge and skills on budgeting, financial management and reporting
• Good understanding of development programme budgeting, financial management and operational system, and PCM
• Proficiency in using office application software; ability to produce, understand and analyze standard database reports; and efficiency in using communication applications
• Practical experience in and commitment to work with youth
• Understanding of issues related to gender, social equity and poverty alleviation
• Result-oriented personality/ maintaining deadlines
• Excellent interpersonal, intercultural competencies and team player
• Good communication in Nepali and English, both written and oral
• Ability to effectively communicate and put his/her idea forward
• Showing initiative in making processes more effective and cost efficient

TO APPLY:

Applications for the above positions along with a CV (max 4-pages) and a motivational letter can be sent by 10 September 2015 via mail to [email protected] 

“Women, people of ethnic minorities and Dalits are encouraged to apply.”

Only shortlisted candidates will be contacted.