Function: Finance and Admin Officer and manage daily operations of the office.
Period of Service: 1 year from point of signing contract.
Operational Link: Executive Director
Status: THIS Employed staff
Hierarchical link: Executive Director

Objective:

• The main purpose of this position is to take the charge of the finance and administration of the organization. His/her responsibility is to manage and develop a clear, transparent and detailed administrative and financial system, in compliance with organizational rules and regulations and all national laws.

Responsibilities:

• (R1) Administer and manage the accounting system for all the projects of the organization
• (R2) Administer human resources for the organization in adherence to confidentiality policy defined THIS ( cf policies and procedures manual)
• (R3) Liaise on the administration and the finance of the organization with national and international partners and governmental bodies, under direction of Executive Director

Activities related to R1 (Management and Administration):

• Establish, maintain and coordinate the implementation of the accounting system and the reporting procedures 
• Recording of all the transactions concerning THIS in Nepal through the account system E-account 
• Analyze and review budgets and expenditures for local, regional, national, or private funding and grants
• Analyze revenue and expenditure trends and recommend appropriate budget levels, and ensure expenditure control. 
• Provide proper and detailed financial reporting on time to the hierarchical link
• Ensure that all financial laws and procedures are implemented on time on required format
• Ensure the sufficiency of immediate available funds to cover the activities of the organization.
• Provide accounting policy orientation to all the staffs
• Resolve accounting discrepancies
• Interact with internal and external auditors in completing audits
• Prepare and review budget, revenue, expense, payroll entries, invoices, and other accounting documents, prepare and present monthly, quarterly, half yearly and annual reports to respective donors and funding partners
• Prepare profit and loss statements and monthly closing and cost accounting reports

Activities related to R2 (Programs – Service Delivery):

• Administer all employees’ files following confidential policies (to refer to the policies and procedures manual)
• Distribute a monthly salary to all the employees under contract with THIS with a payroll according to THIS’ format
• Assist superiors when requested in the recruitment process and in management of human resources

Activities related to R3 (Programs – Capacity Building and Advocacy):

• Report to the governmental and administrative offices on time, as requested by Nepalese financial laws
• Represent THIS as needed at meetings with partners and governmental bodies
• Any other duties relevant to the post as required by senior staff.

Required competences: 

• Good communication skill (both written and spoken) in English & Nepali.
• Strong knowledge of Nepal Accounting Standards.
• Strong knowledge on financial and internal control system.
• Good knowledge in computer and professional knowledge of computerized accounting software (E account).
• Ability to formulate and manage budgets and strong financial analysis and reporting capability.
• Updated knowledge of taxation laws of Nepal.

Personal qualities required: 

• Commitment to THIS’s values and principles
• High level of motivation
• Integrity and commitment
• Loyalty and honesty
• Ability to take high initiatives and self-motivation, ability to work independently.