Organization: BizSolutions 360, Inc. / Nepal Engineering Services Project
Work based Station: Surkhet, Nepal
Contract Period: Until 3rd Aug 2024

Finance and Administrative Assistant- will play a key role in the operations of the project by undertaking general administration, procurement and finance tasks under the guidance and direction of the Finance and Operations Manager. The position reports directly to the Finance and Operations Manager

Responsibilities:

Office and Facilities Management

• Manage filing systems; such as record management and recording office maintenance,
• kitchen and office supply expenditures, emergency items, drinking water
• Keep Generators, AC’s, plumbing, wiring and all other electrical systems in good working
• order to ensure the proper functioning of a building. Ensure water tanks are always topped
• up with water
• Ensure the compound and inside each office is always clean, ensure garbage disposal
• Maintain vendor Contact List, Project Database, Supply Tracker, Vehicle log sheet etc.
• Ensure the items included in emergency go bag are usable and refilled immediately if
• expired or if they have been used during any emergency events
• Support with regular procurement of stationery, office supplies, cleaning items and gardening items as required Other duties as required

Travel and Logistics Management

• Prepare daily logistics plan and circulate it to the concerned staff.
• Assist Finance and Operations Manager on any event management as required
• Follow up with vendors (hotels, vehicle vendors, etc) to ensure pre-arranged services are confirmed and ready
• Send outlook appointments for travel schedules to project team
• Assist with regular monitoring to verify vehicle supplies and documentation 

Other Administrative Duties

• Answer phones, take messages, and re-direct calls as needed
• Assist with photocopying, printing, scanning and filing as needed 

Financial Management

• File and track project purchase requests and supporting documentation along with the recurring tracker
• Visit NEA, Nepal Telecom, and Nepal Water Supply Corporation for bill payment
• Process payments for vendor invoices and monitor payments / follow up as needed with bank
• Visit bank for deposit and other office related work
• Assist with VAT tracking and claim process
• Coordinate with insurance companies for staff’s health and accidental insurance
• Assist with end of year document preparation and audit preparation
• Handle petty cash transactions
• Prepare fund transfer request letters and follow up with the bank for timely payment
• Any other duties as assigned by immediate supervisor

Note: 

• Females are highly encouraged to apply
• People with disabilities, and those from marginalized and disadvantaged communities are encouraged to apply.