Duty Station: The position will be based in Bharatpur municipality Chitawan with frequent visits  to the project area

Responsibilities (Key Responsibilities):

Finance Management:

• Ensure all sorts of financial transaction, book keeping,  budgeting, and budgetary control, auditing, banking, following the organizational financial system/ policy with accuracy and efficiency. 
• Prepare all financial statements required by HI as well as by the  auditors and respective Govt. authorities 
• Prepare financial expenses documents and send to HI within period. 
• Properly handling account management of the project and organization. 
• Ensure the financial management system is in accordance with organization policy, Donor’s guidelines, International & National  Accounting Standard. 
• Maintain petty cash; prepare cash vouchers according to established petty cash level. 
• Monitor field level financial expenditure of the project. 
• Ensure the budget line does not cross the budget limit, if needed to prior approval from HI should be must. 
• Ensure the value of money by close monitoring of the budget vs. expenditure of the project at least on a monthly basis. 
• Ensure follow-up on the measures/action taken against the audit findings/recommendations. 
• Assist and support to internal audit exercise, make a plan to  recover and settle the audit issue (if any), prepare internal audit  report as required by organization board or management team 
• Work together with project coordinator and respective board members in budget management and its implementation.

Accounting 

• Reviewing bill/ invoice and claims received from staff and monitor supporting documents, payment voucher, cheques on timely manner. 
• Prepare vouchers (Debit, credit, and journal) and post them under correct code and report in HI's financial sheet. 
• Ensure and timely payments of vendor’s bills and settlement of advance, balance sheet items and reconcile periodically.

Management: 

• Review budget variance monthly/quarterly/annually with  reason for variance and prepare justifications report for the management team and donors. 
• Collect all bank statements, cross-check with cash book/bank book including maintaining and safeguarding check books and keep proper records in register. 
• Maintain safe and proper filling of voucher, monthly financial  report, bank reconciliation statement, and data backup for  auditing and further requirement 
• Responsible for overall staff payroll system, tax calculation and tax report.

Administration &  Logistics Management:

• Maintain staffs personal file, update leave record. 
• Maintain logbook of vehicles, repair and maintenanceand other logistic management. 
• Check attendance book, time sheets, leave application and  maintain emergency contact 
• Coordinates and facilitates the procurement requirements of the program based on the procurement plan and organization policy guidelines. 
• Follow guidelines of HI on procurement procedure. 
• Prepare and maintain qualified vendor restore as per the logistics guideline once in a year and when any new qualified suppliers are identified. 
• Provide technical support to procurement committee for procurement process and TOR. 
• Maintain and update fixed asset register and get signed the  verified list by end of financial year and as per donor requirement
• Logistic management for meeting, seminar and workshop 
• Manage staff & equipment’s insurance(assets and inventory) 
• Assist in developing and implementing of finance/human  resource/admin policies and guidelines 
• Any other duties indicated by the project and the organization

Qualification and required skills 

• Bachelor Degree in business administration, business studies or related field 
• Minimum 4 years of experience in administration and logistic support in development  projects 
• Knowledge of Nepalese taxation and financial system 
• Experience in logistic arrangement and event organization 
• Knowledge of Office package (word, excel, powerpoint) 
• Sound knowledge in English language

“Autism Care Chitwan Society (ACCS) is an equal opportunity employer. Qualified women, people with disability (especially family members of the children/persons with Autism), and members from disadvantaged communities are strongly encouraged to apply”

“Candidates applying for a job with ACCS must be ready to comply with our Child Protection Policy, and Policy on Prevention of Sexual Exploitation, Abuse and Harassment”