Kedia Organisation
Construction Material and Equipment

Established in 1909 AD, Kedia Organisation is one of the oldest and most esteemed business conglomerate of the country. The organisation has been practicing a synergistic combination of family ownership and professional management.

Kedia Organisation continues to make significant contribution in various financial sectors such as Banking, Non-life and Life Insurance, Mutual Funds, as well as in industrial sectors such as Cement, Steel, Concrete Pavers and Tiles, Safety Glass and several other sectors.

The organisation believes in uplifting the society and it has actively been doing this through several CRS activities over the years.

Executive Secretary

Views: 1415 | This job is expired 3 years, 10 months ago

Basic Job Information

Job Category	:	Secretarial / Front Office / Data Entry > Executive assistant, Front Desk, Reception
Job Level	:	Mid Level
No. of Vacancy/s	:	[ 1 ]
Employment Type	:	Full Time
Job Location	:	Kathmandu
Offered Salary	:	Negotiable
Apply Before(Deadline)	:	Aug. 12, 2021 23:55 (3 years, 10 months ago)

Job Specification

Education Level	:	Under Graduate (Bachelor)
Experience Required	:	More than 3 years
Professional Skill Required	:	Management Communication Multitasking Organizational Interpersonal Skills

Other Specification

Familiarity with office machines (e.g. scanner, printer etc)
Proficient user of MS office package (Word, Excel, Power point and Outlook)
The candidate must be well acquainted with new technology and gadgets
Proficient in English (Oral and Written)
Flexible and understand the priorities of work
The candidate should be flexible with working hours
Candidate with vehicle will have an added advantage

Job Description

Management of the front desk, attend all incoming and outgoing phone calls, filter, forward and provide proper feedback as appropriate
Look after all the visitors to the office, answer their queries and direct them to the right person take care of hospitality of the guests to the office
Keep record of incoming and outgoing letters and documents
Maintenance of Director / Chairman files and records in a systematic manner on daily basis. This comprises of the day to day general correspondence and safe custody of important documents
Maintain directories of names, addresses, phone, email and other relevant information of Director / Chairman's business, social and family contacts
Cards and Contact Directories to be properly indexed and kept up to date for quick access for use for greeting cards and for occasions
Maintain an appointments diary and an annual calendar of main events and meeting
To fix appointments and meeting for the Director / Chairman and keep him updated with the timings and places of meetings
Coordinate for all programs of industry and commerce chambers, like CNI, YPO/WPO etc. and social clubs and events
Arrange for participation in business meetings, seminars, conferences, exhibitions, fairs etc.
Assist the Director /Chairman with daily administrative duties and complete a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings
Communicate with the general staff on the Director / Chairman's behalf and coordinate logistics with high-level meetings both internally and externally
Coordinate meetings and strategic activities with the staff members when required
Draft reports, letters of solicitation, proposals; prepare and coordinate oral and written communication on behalf of Director / Chairman
You would oversee the cleanliness, upkeep and maintenance of corporate office premises
Ensure that all office equipments are maintained in proper working order
Maintain stocks of regular stationary items and office consumables
Keep a check on pricing and quality, exercise control on usage to avoid wastage
Arrange for special need if it arises
Supervise the Support Staff for office work and outside work
Inform concerned authorities on the day to day important matters related to their work area
Assist in making travel arrangements, hotel bookings etc. for Director / Chairman and family as well as hospitality to guests
Any other responsibilities assigned by the concerned authority as required by the nature of the job role