Purpose: The position holder will be responsible to provide administrative support to the Country Director (CD). S/he will be responsible in managing schedules, calendars, calls, visitors, managing communications, international travel & all travel logistics for international visitors. S/he will be responsible for organizing meetings, workshops and ensuring all required documentation, managing Director Salary Related Budget, & other CD related logistics.

Term and Location: Fixed term employment for 3 years based in Country Office, Lalitpur.

Required Qualifications & Experiences:

• Bachelor’s Degree in Business Administration/ Business Studies and equivalent.  
• At least 3 years relevant working experience in secretarial and administration. 
• Proven experience in coordination, liaison and networking.
• INGO work experience preferred. 
• Skills & Ability:
• An excellent Communicator
• Organized & detail oriented
• Professional Attitude & Appearance
• Maintain Confidentiality

Key Responsibilities:

• Coordinate and record calendar events for Country Director including appointments, meetings, and conferences. 
• Prepare meeting agenda, collect relevant materials and take meeting minute and records of proceedings.
• Liaise between Country Director and management team, staff and others in communicating directives, instructions and assignments including necessary follow ups.
• Review internal and external correspondence and reports and update the Country Director for an appropriate action. 
• Maintain updated correspondences between the Country Director and Country Management Team (CMT) /Nepal Management Team (NMT) decisions for future reference including filing / sharing of previous CMT/NMT minutes and decisions.
• Establish and accurately maintain filing and record management systems for the Country Director. 
• Assist with preparation of the office and Country Director Salary Related Budget.
• Provide letter of invitation (LOI) to the visitors, dispatch an updated Visitor’s Information Guide to each visitor prior to their arrival in Nepal.
• Facilitate staff/visitors international travel ensuring compliance of Plan’s due diligence procedures for all official international staff travels.