Required Qualifications:

• Intermediate degree/+2 in any discipline with at least 2 years of experience in relevant field. Age should not exceed 35 years as of June 03 2015. This age limit will not be applicable for PAF's working staffs.

Preferred Knowledge and Skills:

• He/she should have proficiency in MS computer application and in verbal/written English and Nepali.

Duties and Responsibilities:

• Manage visitor appointments with office Executives and ensure that the Executive is well informed of the visitors' purpose
• Operate telephone and assist Executive to manage their telephone calls.
• Assists in word processing of documents, prepare spreadsheets, presentations and database as required
• Prepare and send faxes/telexes and emails
• Maintain the documentation of reports
• Assist Executives in preparation for Board Meetings and Policy Meetings
• Manage the unit area and all office equipment or document within that area
• Maintain filing system and record keepings
• Assist to arrange meetings and take minutes
• Assist in arranging workshop/training and prepare reports
• Management calendar and travel of senior management
• Assist in preparation of travel requests and statement of expenses
• Assist in processing hiring/procurement of service including preparation of related documents
• Track assigned task/timetable, co-ordinate with relevant staff and provide assistance and/or information on project related matters
• Draft letters/correspondences
• Whenever required, participate in all PAF activities to help promote its programs, and to learn from the experience gained or ideas developed by the organization
• Other secretarial works as required

Others Relevant Information:

• Priority will be given to individuals with higher education for all assistant level positions.