• Answering phones and routing calls to the correct person or taking messages
• Handling basic bookkeeping tasks
• Filing and retrieving corporate records, documents, and reports
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
• Helping prepare for meetings, sending minutes after a meeting, following up for the tasks of a meeting
• Using various software, including word processing, spreadsheets, databases, and presentation software
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for executives
• Performing office duties that include ordering supplies and managing a records database.
• Provide general administrative support
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records
• Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Acting as the point of contact between the executives and internal or external colleagues
• Organising meetings and booking meeting rooms
• Handling correspondence directed to managers
• Making travel arrangements and detailed travel itineraries
• Producing reports and presentations
• Maintaining the current filing and database system, and looking for ways to improve current systems
• Ensure calendar invite is sent for all meetings

Note:

• Must have own two wheeler
• Must be proficiency in Ms-excel and Ms word