Job Overview : The Documentation Associate is responsible to document all the scope and activities of the program in timely, effective and efficient manner in close coordination with Program Management Unit (PMU) team under NAP+N. The Documentation Associate is one of the members of the PMU of NAP+N. The position will also contribute to the development and implementation of organizational strategies, policies and plan. 

Reports to : Project Advocacy Officer

No of position : 1 (One)

Duty Station : Kathmandu with frequent travel to study areas in Nepal 

Position type : Contract

Salary & Benefits: : As per the organizational rule for this position 

Contract Duration : Initially up to 31st December 2019 and possibilities of extension upon the performance

Position type : 100%

Roles and Responsibilities: 

• Maintain coordination and communication with all partner organizations and stakeholders as per the direction of the Program Manager and Advocacy Officer
• To develop and maintain good linkages with the media, key stakeholders and partners
• Document all such proceedings and cause to keep such reports
• Ensure timely and effective dissemination of information to the stakeholders
• Document required information of project activities and update organizational information as required for reporting and publication
• Support to Prepare project reports and organizational reports as required by project documents and guidance
• Support to Develop and update reporting system/channels within the organization and across partner organizations
• Support Develop systematic archives (electronic or other) and update regularly ensuring that required documents are available as and when necessary
• Disseminate organizational and programmatic achievements by establishing institutional connection with media
• Regularly update organization's website and also develop electronic periodic bulletin and disseminate among stakeholders
• Assist Advocacy Officer, National Coordinator, M&E Manager and Program Manager for effective monitoring, supervision and reporting on all project and organizational activities
• Maintain a functional coordination with the Provincial/District Coordinators and staffs ensuring effective and efficient implementation of the project
• Provide necessary documentation supports in conducting partners meeting, organization representation, and review and reflection meetings 
• Attends external events as required, including as a member of the team supporting the organization’s presence and profile
• Undertakes other duties which may be appropriate within the areas of responsibility of the post, as and when assigned by Board.

Qualifications and Experience :

• Proficiency Certificate Level/Higher Level of Education Degree with 3 years of working experiences or PLHIV having Higher Level of Education with 5 years of working experiences in similar field
• Well handed with Microsoft offices
• Should be good team player skills
• Ability to work with target groups they are people living with HIV
• Good interpersonal communication skills and calm even under pressure
• Good to write and speak in English and Nepali language
• Good in report preparation, event note and record keeping
• Proficiency on computer usage on office Packages, email and internet
• Willingness to travel in project districts inside country