No of Vacancy: 1

Salary: Rs.25,000/- to Rs.35,000/-

Key Job Description:

• VIN is looking for a Communication Officer
  
• Responsible to communicate upcoming Mid Term / Long Term (LMTV), Short Term, Workcamp, Group volunteers and partner organization on behalf of VIN
  

Education: Bachelor’s (Master’s Preferred) Degree in any discipline 

Experience: 3 years of experience in related field

Expected Qualities: Fluent in Written & Spoken English, excellent interpersonal communications, flexible, adaptable, hard-working, passionate on empowering disadvantaged people, punctual, coordination and negotiation, leadership, planning, reporting & documentation,

Major Roles with Volunteers:

• Manage inquiry response on timely manner
  
• Send regular follow up emails to the inquiries
  
• Read resume / CV, motivation letters, summarize and send to the related project staff so that the staff can match volunteers’ skills and interest with the project
  
• Assist recruitment process by Skype, WhatsApp, telephone, emails
  
• Visit host families, local partners, working communities and collect required info
  
• Create / update host family, school profiles
  
• Update info sheets for each projects and general info
  
• Communicate current volunteers’ work effectiveness and concerns to the staff for volunteers best experiences 
  
• Ask upcoming volunteers to fill online questionnaire to ensure that they read all the info, plans to prepare them fully to get project started
  
• Ensure that all volunteers come with required working gears, resources
  
• Assist international volunteers’ issues during the office hours
  
• Support volunteers’ travel plans
  

Partners Organization:

• Respond their emails
  
• Prepare and send acceptance letter on time
  
• Provide regular update to the partners on their onsite work progress
  
• Create and provide promotional resources – articles, testimonials, videos, photos etc. to assist the recruitment process to the partners
  
• Create new projects and project info based on the research done by volunteers, staff and community stakeholders
  
• Update website contents, data based on current plans and practices
  
• Coordinate with staff and send working plans and schedule at least 15 days prior to volunteers’ arrival
  
• Be constant in communication with the partner organization
  
• Inform partners timely on the current situation of the volunteers in case of emergency
  
• Provide any documentations / forms required for the partnerships
  

Support to the past volunteers:

• Help interested volunteers on alumni groups
  
• Provide regular updates on their projects while they were in Nepal if they are interested to learn
  
• Prepare and send necessary documents for the volunteers / interns such as recommendation letter, participation letter, internship documents
  
• Send their photos, videos, articles if available while their placement
  
• Encourage them for their further involvement virtually on their related projects
  
• If the past volunteers are interested to give presentations to their local communities, universities, provide resources – presentations, photos, videos, articles for the promotion purposes
  
• Communicate the need of funding for sustainability of the projects / causes
  
• Respond on their inquiries and needs.
  

Documentation:

• Update volunteers’ database
  
• Keep volunteers’ reports, handover documentations in the network and send the link to the related staff
  
•  Ensure that the LMTV, work camps, group volunteer project info and activities are up to date
  
• Update list of resources that upcoming volunteers must bring for the project they involve
  
•  Prepare other official documents as per necessity to keep volunteers projects up to date
  

Administration: 

• Coordinate with project and volunteer management staff to communicate necessary info to volunteers and partners
  
• Do any other admin work as per necessity
  
• Send volunteers testimonials, articles, videos, photos, articles to the related staff and webmaster
  
• Collect info from staff and keep in the right folder
  

Communication for Child Sponsorship:

• Coordinate with staff for child sponsorship info
  
• Send regular updates of the sponsored children to the sponsors (April / August / December-31st)
  
• Send child sponsorship booklet to the sponsors
  
• Coordinate with the sponsors and the organization
  
• Communicate sponsors’ info to the child through staff
  

Travel trek arrangement:

• Schedule and plan travel, trek for the current volunteers and also for the upcoming volunteer
  
• Liaise with the travel, airline, bus companies accordingly
  
• Coordinate and organize meditation, yoga retreat plans

NOTE: This is an urgent requirement. Priority will be given to those candidates who are willing to join on short notice.