Role:

The Associate Manager-Finance and Operations – IBN Consultancy Team, will work with in the Finance and Operation Team based at the Office of Investment Board Nepal. The Associate Manager’s role will be to support the Manger, Financial Management and Controls, in the day-to-day financial and administrative functions required to support the IBN Consultancy in the delivery of their work; and ensure that all financial and administrative functions are conducted in a fully compliant and audit ready fashion.  

Responsibilities:

The Associate Manager-Finance and Operations – IBN Consultancy Team, will be responsible for, but not limited to, the following tasks and duties:

• Receiving and processing invoices, advance payments, and preparing payment packs in a timely and accurate fashion for review and approval by the appropriate authorities
• Administering payments following approval to pay, ensuring full and complete documentation is collected and filed
• Support on the timely and accurate recording and reporting of financial information in to and out of the IBN Consultancy Teams financial management software – Tally
• Preparing tax documentation to meet APPIICs OIBN related tax obligations, filing of TDS within stipulated timeframes, and preparation of documentation required for VAT refund process
• Making logistical arrangements for official travel, meetings and events, in line with approved travel and meeting requests;
• Receiving and preparing travel and events request packs in a timely and accurate fashion, ready for review and approval by the appropriate authorities;
• Ensure compliance with procurement procedures, in line with provisions made in the latest version of the Finance and Operations Manual;
• Maintaining accurate and up to date financial and administrative electronic and hard copy files in an ordered and accessible fashion, ready for audits to be conducted at any time; 
• Provide administrative support on Human Resource matters such as recruitment, inductions and leavers procedures, and where appropriate participate in the recruitment and induction process;
• Complying with and actively promoting the policies of IMC Worldwide in their day to day work and their professional behaviour, upholding the reputation of IMC and OIBN;
• Undertaking any other reasonable tasks requested by the Associate Managers supervising manager. 

Expected Behaviours:

IMC Worldwide considers appropriate workplace behaviour to be as important as technical capability. The Associate Manager-Finance and Operations will be expected to conduct themselves in line with the following expected behaviours:

Non-discrimination: Actively and mindfully behave in a way that does not directly or indirectly discriminate (treat differently, marginalize, undermine, dismiss or deny professional opportunities etc.) against people the ground of their; gender, age, colour, ethnicity, cultural background, disability, marital status, political beliefs, religion, sexual orientation or identify, or any other characteristic that is unrelated to professional capability. Escalate through the appropriate channels any instances where discrimination has or is occurring. 

Transparency and openness: Respond to colleagues positively and honestly to colleagues, and be willing to share information, maintaining professional appropriateness and respecting confidentiality. Be willing to explain your decisions and actions. Make yourself available and approachable to colleagues and be clear in your communications to avoid creation of confusion. 

Integrity: Take responsibility for your actions and any intended and united consequences. Hold yourself accountable for your own actions and for the performance and behaviour of the staff you supervise. Offer to support others with only good intentions. Give others the benefit of the doubt and escalate appropriately if this is not possible. Keep to your word at every possible opportunity and explain when it has not been possible to do. Stay focused, and encourage integrity of your peers, supervisors and direct reports.

Self-awareness: Be mindful and conscious of your professional, physical and emotional reactions to colleagues and situations, and how they could be perceived by and impact others. Understand your own values and motivations and consider how these shapes your professional interactions, using this information to be mindful of how you interact with people and situations.  

Mutual respect: Treat others as you would like to be treated and listen and support others, making time to do so. Seek, acknowledge, and value others’ experience and contribution, and be courteous and considerate to all. Encourage others to treat all colleagues with respect.