Core Responsibilities

• To maintain internal systems and work flow
• Monitoring Office Supplies and ordering and distributing new supplies as needed
• Requisition management of internal employees
• Updating and maintaining the Asset registry, Carrying out the asset issuances and Managing general office assets
• Coordinating building maintenance and repairs internally or with outside contractors.
• Managing and organizing our filing and record system, physically as well as digitally
• Ensuring our forms, SOPs, Management Memos, Policies are properly logged.
•   Work-station set-up
• Coordinating/Overseeing travel bookings (hotel/flights) and allowances (TADA)
•  Creating, verifying and circulating various Internal Communication
• Ensure prompt payment of third-party payments of departmental bills, to ensure work is not hampered
• Maintains accounts payable and accounts receivable records.
• Petty-cash handling and reporting
• Welcoming visitors and assisting with guest hospitality
• Handling event planning for meetings and other department initiatives.
• Solves problems associated with vendors regarding shipments, billing, and statements.
• Submit timely reports and prepare presentations/proposals as assigned.

Day-to-day work

• Manage data in spreadsheets and reports
• Keep records and reports up to date
• Drafts reports and correspondence.
• Coordinate/Attends meetings and take meeting notes.
• Liaises with internal and external units to carry out job tasks.
• Supervise other staff and delegate responsibilities
• Carry out clerical duties, including answering phones and preparing documents
• Support management team where required