About the job

Job Purpose:

The purpose of the position is to ensure the employees’ or workers’ smooth functioning through coordinating for the provision of all supplementary & complementary services ensuring quality working relation, work hours and work environment and structured system for rewards, disciplinary actions and work culture.

Key Responsibility Area (KRA): 

1. Personnel Administration

• To take relevant actions and steps for the employees as corrective and preventive measure to control misconducts and miscreants
• To maintain day to day functioning system and work structures are ongoing smoothly in the entire department.
• Managing dispute resolutions involving unions, management, contract negotiations, employees or government agencies, etc.
• Deal with issues like regulations, control over work structures, risk prevention, collective bargaining, union, industrial security 
• Coordinate & Schedule the CBA / LRC & Health & Safety Committee at least once in 3 months and report to Corporate Office.

2. GR/IR/PR

• To arrange for Outsourcing of different functionalities and persons as per requirement
• To work as a company representative for Relation/Rapport Building with stakeholders
• To stay in line and work for all sorts State & Line Agency relationship and related issues
• To conduct Negotiations, Dealing and representation on behalf of company/management 
• To work as essential authority in Conflict Management (Worker’s/ general employee’s) and Complaint Handling
• To lead the tasks of Event Management- Eves, Sports, Welcome/Farewell, Felicitation and Parties/picnics 

3. Estate and Property Management

• To coordinate for Civil Construction, Housekeeping, Pantry, Canteen, Carpentry, electricity, plumbing and other various units/entities for effective functioning
• To monitor day to day of working stations and premises
• To deliver the effective Guest Relation/Hospitality

4. Front Office (Reception/Customer Care Unit) 

• To assure that communication network and channels are effectively performing 
• To maintain regular and effective correspondence within and outside
• To be aware and get enrolled in guest relations and guest handling

5. Security

• Get briefed about Day-to-day Security System arrangements through Security Manager
• Plan for security arrangements for preventive and corrective safety of important at office 
• Arrange proper security measures for systematization of incoming and outgoing materials, including inputs, products, byproducts and other relevant items.

6. Gardening 

• Direct supervision for cleansing, displacing, filling, plantation, cutting, tree felling and other relevant jobs. 

7. Medicare  

• To regularize and upgrade the services of Medicare
• To maintain effective service delivery of Vehicle / Ambulance
• Office Transportation/Conveyance/ Weighing Bridge
• To ensure that the office bearers and their relevant associates are provided with the office vehicles as per requirement
• Coordinating for the Air/Train/Bus Ticket and monthly mobile Sim Card.
• To systematize the conveyance for top management, senior officials and general staffs for functional requirement
• To arrange appropriate transportation for all office supplies, inputs and products in an cost-effective and proper way 
• To function the Weighing Bridge of unit effectively to control fraudulent activities, misconducts and miscreants
• Manage for all sorts of legal & other relevant documentations, processes and authentications from line agencies

8. Administrative Management: Office and Office Supply

• To ensure that all office bearers are provided with appropriate office supplies, including (but not limited to) stationeries, communication medias, furniture & fixtures, electronics and networking.
• To ensure that all the staffs are provided with appropriate office rooms and workspaces or quality workstations.

9. Administrative Management: Utilities

• To ensure that telecommunications, networking, electricity and other relevant utilities are paid for timely.
• To maintain that safe drinking water supply and sanitation is assured and paid for in time

10. Other Roles and Responsibility will be as suggested by Unit Head or Immediate supervisor.

• Report: Monthly report and weekly report.
• Qualification: BBA/MBA - Graduate in management
• Experience: 7 years of experience in Liquor or Beverage Industry

Requirements:

• Strong expertise with all aspects of administrative management.
• Strong Communication Skills with relationship building.
• Comfortable working in a dynamic challenging environment & contributes to process improvement & excellence.
• Providing leadership & contribute to best practices.
• Conflict Resolution