Virinchi College

Education - School & Colleges

Administrative Assistant - (Procurement & Social Media)

Views: 72|Published on: Jun 30, 2026|

General Mgmt. / Administration / Operations

+1 more

Mid Level

Full Time

Vacancy: 1

Kumaripati|

Experience: More than 1 year|

Not Disclosed

Job Description

Roles and responsibilities of this job

The Administrative Assistant is responsible for providing administrative support while managing procurement activities, maintaining inventory records, and handling the organization's social media platforms. The role requires excellent organizational, communication, and multitasking skills to ensure smooth office operations and effective online engagement.

Key Duties and Responsibilities:

1. Administrative Duties:

Provide general administrative and clerical support to the office.
Prepare letters, reports, meeting minutes, and other official documents.
Maintain filing systems (both physical and electronic).
Manage office correspondence, emails, and telephone inquiries.
Schedule meetings and appointments, and maintain office calendars.
Coordinate office events and meetings.
Handle incoming and outgoing mail and courier services.
Maintain confidentiality of organizational information.

2. Procurement Duties:

Prepare purchase requests and purchase orders.
Obtain quotations from suppliers and compare prices.
Coordinate with vendors regarding deliveries and payments.
Maintain procurement records and supplier databases.
Monitor stock requirements and initiate timely purchases.
Ensure procurement procedures comply with organizational policies.
Track purchase orders until delivery is completed.
Assist in vendor evaluation and supplier relationship management.

3. Inventory Management Duties:

Maintain accurate inventory records for office supplies, equipment, and assets.
Conduct regular stock counts and inventory audits.
Monitor stock levels and prepare replenishment requests.
Record issuance and receipt of inventory items.
Maintain an inventory register and asset tracking system.
Report damaged, expired, or missing items.
Coordinate with departments regarding inventory requirements.
Prepare monthly inventory reports.

4. Social Media Management Duties:

Create and schedule engaging content for social media platforms.
Manage the organization's Facebook, Instagram, LinkedIn, TikTok, and other social media accounts.
Respond to messages, comments, and online inquiries professionally.
Design basic promotional materials using graphic design tools (e.g., Canva).
Promote organizational events, programs, and announcements.
Monitor social media performance and prepare monthly analytics reports.
Maintain consistency in branding and communication.
Capture photos and videos during organizational events for promotional use.
Stay updated with current social media trends and best practices.

5. General Responsibilities:

Support other departments as required.
Ensure office supplies and equipment are available and functioning.
Follow organizational policies and procedures.
Maintain professionalism and excellent customer service.
Perform any other duties assigned by management.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than 1 year

Other Specification

Requirements:

Bachelor's degree in Business Administration, Management, Marketing, or a related field.
Minimum 1 year of experience in administration, procurement, inventory management, or a similar role.
Knowledge of procurement processes and inventory management practices.
Proficiency in MS Office (Word, Excel, PowerPoint).
Familiarity with social media platforms and content scheduling tools.
Basic graphic design skills using Canva, Adobe Express, or similar tools.
Strong organizational, communication, and multitasking abilities.
Ability to work independently while maintaining confidentiality and professionalism.

Skills and Competencies:

Excellent written and verbal communication skills.
Strong organizational and time management skills.
Familiarity with inventory management systems.
Attention to detail and accuracy.
Ability to multitask and meet deadlines.
Strong interpersonal and customer service skills.
High level of integrity and confidentiality.

Skills Required

Required skills for this job

Branding

Communication

Multitasking

Time Management

Documentation

Social Media Marketing

Attention to Detail

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

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Apply Before: Jul 15, 2026

About the organization

Virinchi College

Education - School & Colleges

Taphalho Rd, Kumaripati, Lalitpur, Nepal

Virinchi College is established with the objective to bridge academia with industry in 2013. It has been consistently offering global standard education for Nepalese students to become job ready.

Virinchi is in partnership with Asia e University (AeU), a collaborative multinational University established as the outcome of initiative of Asia Cooperation Dialogue (ACD). We run Bachelor of Information and Communication Technology (BICT) in Software Engineering and Master of Business Administration (MBA) in Enterprenuership of AeU.

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