BizSolutions, 360 Inc.
Engineering Firms

BizSolutions 360 - B360TM is global provider of differentiated professional services and technologies including Government services, engineering, construction, consulting, operations and logistical support services. We leverage a global and technology based approach to support both the public and private sectors. B360 is a GSA Schedule holder and currently employs more than 200 people worldwide.

Administrative and Logistics Officer

Views: 939 | This job is expired 6 months, 1 week ago

Basic Job Information

Job Category	:	General Mgmt. / Administration / Operations
Job Level	:	Mid Level
No. of Vacancy/s	:	[ 1 ]
Employment Type	:	Full Time
Job Location	:	Surkhet
Offered Salary	:	Not Disclosed
Apply Before(Deadline)	:	Nov. 06, 2024 23:55 (6 months, 1 week ago)

Job Specification

Education Level	:	Under Graduate (Bachelor)
Experience Required	:	More than or equal to 3 years
Professional Skill Required	:	Date Management Work Under Pressure Teamwork Time Management

Other Specification

Skills and Abilities:

Well-versed in a range of software applications, including Microsoft Word, PowerPoint, Outlook, and Excel.
Strong knowledge of procurement processes and best practices.
Excellent leadership and management skills, with the ability to inspire and motivate teams.
Proven ability to develop and implement administrative policies and procedures.
Sound knowledge of safety and security protocols and practices.
Familiarity with inventory management systems and procedures.
Ability to work under time pressure and willingness to travel as needed.
Ability to work in a cross-cultural environment.

Appointment Type: Full Time for one year with possibility of extension

Required Qualification: Minimum bachelor’s degree in management or equivalent

Experience: Minimum 3 years of total experience in Admin and logistics.

Language required: English, Nepali and other local languages are preferable contextual.

Job Description

Ensure compliance with all necessary administrative procedures as specifically required by any donor agencies.
Ensure efficient and effective operations directly supporting excellent delivery of programmes and projects.
Record and update personnel leaves, medical records, timesheets, worksheets, and credentials.
Manage petty cash, office, and administrative expenses, reporting to the OFM.
Collect and file pending invoices and support documents ensuring compliance with Activity financial procedures.
Facilitate internal and external audits, prepare required documents, and follow up on internal control systems.
Identify and qualify potential suppliers (and products/services) through market research efforts.
Supervise and review vehicle logbooks, personal motorbike logbooks, telephone logbooks, and asset maintenance logbooks monthly.
Prepare and update inventory records, ensuring accuracy.
Conduct physical verification of expendable and non-expendable items twice a year.
Arrange venues, materials, and logistics for workshops, seminars, trainings, and meetings and field trips.
Procure goods and services as per project requirements and budget.
Safeguard fixed assets and maintained records.
Make sure that the office vehicle is well maintained.
Track expiration dates of staff medical and accidental insurances, vehicle insurances, taxes, pollution tests, and renewals.
Coordinate outreach activities and support training workshops.
Ensure a safe and equitable workplace, supporting women and disadvantaged groups.
Perform other tasks assigned by the Immediate Supervisor or Functional Manager.