UNOPS

Administration Assistant

UNOPS

Administration Assistant

Administration Assistant

UNOPS

Kathmandu
Experience: More than 2 years
Key Skills: Organization Skills Knowledge Sharing Office Equipment Receptionist Duties Phone Etiquette

Administration Assistant

Views: 1379 | This job is expired 1 week, 2 days ago

Basic Job Information

Job Category : NGO / INGO / Social work
Job Level : Entry Level
No. of Vacancy/s : [ 1 ]
Employment Type : Full Time
Job Location : Kathmandu
Apply Before(Deadline) : Jul. 09, 2024 23:30 (1 week, 2 days ago)

Job Specification

Education Level : Under Graduate (Bachelor)
Experience Required : More than 2 years
Professional Skill Required : Organization Skills Knowledge Sharing Office Equipment Receptionist Duties Phone Etiquette

About the job

Application period: 25-Jun-2024 to 09-Jul-2024

Functional Responsibilities:

Summary Of Key Functions 2. Administers transport services, focusing on the achievement of the following results: 3. Provides support to knowledge building and knowledge sharing, focusing on achievement of the following results:

  • Logistics and asset management support
  • Transport services
  • Support to knowledge building and knowledge sharing
  •  Ensures provision of reliable logistics and asset management support, namely:
  • Appropriate maintenance and safe and secure storage of all office equipment and property.
  • Preparing accurate inventory lists and adequate property records for the office as well as for projects.
  • Careful monitoring of the movement of equipment into and within the area of responsibility.
  • Implementation of an equipment management and accounting system for all equipment and properties managed by the office, in accordance with UNOPS equipment policy.
  • Processing of supply requisitions for office premises.
  • Assistance with timely and effective customs clearance.
  • Administering the receipt of goods and equipment for the office, inspection and report preparation.
  • Proper maintenance, servicing, and repair of all office vehicles for top performance and safe operating conditions in accordance with UNOPS vehicle management policy and procedures
  • All official transport needs of Management and office personnel are met with accompanying security arrangements.
  • Daily vehicle logs on petrol consumption and mileage.
  • Implementation of a repair and maintenance system for all office equipment including EDP equipment, generators, etc.
  • Efficient building management and maintenance activities. 
  • Implementation of a power policy in line with the capacity of the city power and generators.
  • Assessment of contract services (cleaning, security, taxi, courier, etc.) in view of improving service level and/or identifying better solutions;
  • Participation in the training events for the programme, operations, and project personnel on logistics and transport-related subjects.
  • Sound contributions to knowledge networks and communities of practice

Education/Experience/Language requirements:

Education:

  • Completion of secondary school is required. 
  • First University Degree in Business Administration, Public Administration,] or equivalent disciplines is desirable but not required.
  • In the absence of a degree, administrative certification is an asset.

Experience:

  • A minimum of 2 years of administrative/operational experience in logistics and administration, with demonstrated capacity to meet performance indicators, and deliver results. 
  • Proficiency in computers and office software packages (Google doc, Google sheet) and experience in handling web-based management systems is desirable.
  • Experience in the use of enterprise systems including OneUNOPS, and eSourcing is desirable

Language Requirements:

  • Full working knowledge of English and Nepali is required.

Think big. Meet challenges head-on. Help people build better lives.

UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.

We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!

Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.

This job has expired.

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