Duty Location:  Kathmandu (With frequent field visits)

Expected Start Date: February 2019

The Administration and Finance Manager will be responsible for overseeing all financial accounting and general office services for a high-quality, results-oriented project. S/he will be responsible for maintaining the programme’s financial integrity, preparing all financial reports efficiently and in accordance with generally accepted accounting principles, local government regulations, Louis Berger policies and procedures, and donor requirements throughout the life of the project. S/he will also be responsible for overseeing human resource management aspect of the national staff.  

Key Responsibilities:

The key responsibilities of the Administration and Finance Manager is as follows:

• Manage the accounting, finance and administration components of the program, including the various petty cash funds and field office finance, accounting and administrative activities
  
• Ensure consistency with Louis Berger’s standard operating procedures, policies and accounting principles
  
• Develop procedures for monitoring and analysing project budgets, which allow accurate projection of expenditures and comparisons of actual and budgeted spending
  
• Coordinate monthly requests for funds, based on budget and cash flow projections, to ensure the project has all necessary funds for operations
  
• Coordinate and oversee program tendering and procurement activities in country
  
• Ensure financial reporting is in accordance with DFID’s contractual requirements
  
• Advise project staff on financial health through the provision of regular and timely financial expenditure reports
  
• Review and approve all vouchers prepared by the finance officer (disbursement, receipt and general journal vouchers) for expenditures and ensure that expenses are reasonable, allowable and allocable to the project
  
• Review and approve field office fund request
  
• Oversee payroll procedures for national staff, administer payroll, and monitor employee time keeping
  
• Develop and implement office administrative and personnel systems
  
• Oversee execution and timely renewal of contracts with consultants, sub- contractors, service providers and vendors, owners of leasehold properties, and others
  
• Maintain financial controls and procedures for the management of funds and sub awards/contracts
  
• Liaise with the Team Leader to ensure the project needs are being met in terms of accounting, contracts, human resources, IT, and operations
  
• Supervise project staff and consultants working on finance and administrative for the project
  
• Monitor consortium and partners’ management of funds and cross check source documents
  
• Maintain financial files and support annual audits
  

Reporting

Candidate will report to: Team Leader

Minimum Qualifications and Experiences:

• Bachelor’s Degree in Accounting, Finance or related field
  
• Knowledge of the Government of Nepal’s taxation policies, laws etc
  
• A minimum of 7 years’ progressive financial management and administration experience on international development projects
  
• Demonstrated effective interpersonal skills, creative problem-solving, ethical management skills and excellent written and oral communication skills
  
• Strong analytical and computer skills, especially with accounting software, spreadsheets and financial analysis
  
• Strong written and oral communication and presentation skills in English and Nepali
  
• Prior experience with financial management of a DFID funded programme will be an added advantage