WOREC

NGO / INGO / Development Projects

Admin & Procurement Officer

Views: 1412|Published on: Aug 26, 2021|

General Mgmt. / Administration / Operations

Mid Level

Full Time

Vacancy: 1

Kathmandu|

Experience: Not Required|

Not Disclosed

Duty Station: Kathmandu

Compliance:

Facilitate Board Meetings, Annual General Meetings and Staff Meetings.
Scheduling meetings, appointments, trainings, etc
Renew the membership of board members as necessary
Ensure the timely premium payment of the vehicle insurance and staff insurance and prepare the necessary documents for the same
Responsible for the timely renewal of the organization
Follow-up visa or resident cards for expatriate and arrangement of national and international travel
Ensure the efficient use of office space, design and implement fixtures suitable to the mission and in accordance with the instruction of the general (or site) coordinator
Receive, direct and facilitate the visitors sent by the Front Desk Officer
Work in close coordination with the district coordinators
Follow-up with the district office to collect necessary documents for SWC approval
Works as a bridge between District Management Committee and Central
Management Committee
Ensure all the work carried out are in accordance with the relevant law and regulation and even the organizational policies such as ‘admin & finance policy’ and HR policies.
Review and analyze all vendors/suppliers, supply, and price options
Maintain and update list of suppliers and their qualifications, delivery times, and potential future development
Custody of all office assets, their safety, insurance, tracking movements, regular updates of the Asset register and spot check
Ensure that all office facilities & equipment are functional all the time and be in charge of arranging any repairs, replacements & maintenance
Ensure procurement procedures and authorization procedures are followed
Execute Procurement sourcing activities, negotiation, contracts and purchase orders and maintain appropriate procurement records.
Undertake responsibility in obtaining required quotations, preparation of a Comparative Bid Analysis, and advice in recommending purchasing, with all information being systematically recorded in Purchase Committee minutes where appropriate.
Liaise and co-ordinate with the relevant departments/functions regarding delivery of supplies and keep all parties informed of any changes in a timely manner.
Assist in the maintenance of an accurate and up-to-date supplier information database for regularly purchased items, and keep updated on local market conditions.
Assist and maintenance records of the new supplier assessment and performance of the existing suppliers.

Logistic Support:

Oversee overall Logistic management
Overall management of the kitchen supplies
Monitor and make inventory on kitchen items that needs reordering
Logistic arrangement for the activities like rallies, protest, campaigns, etc both inside and outside the valley

General Support:

Maintain Fixed Assets Register and Inventory Register and period physical verification of assets and inventories and ensure the assets and inventory management to all working districts.
Organize basic maintenance (vehicle, electronic equipment’s, office, plumbing, sanitation) as well as basic facilities (internet and telephone services)
Responsible for the documentation of the necessary documents and timely payment of rent, hydro, telephone, internet) including Safehouse.
Periodic checks and visits to field on administrative matters
Report to Project Administrator regarding campaigns, programs, projects, etc
Overall management of the kitchen supplies
Monitor and make inventory on kitchen items that needs reordering
Ensure the safety functioning of all building fixtures or facilities, workers for maintenance and repairs
Maintain the checklist of air fare payment and records
Maintain and update the information on travel schedules, travel orders.
Maintain the checklist of house rent and ensure the renewals are timely made.
Perform required and emergent functions as seen appropriate to resolve all admin issues.
Assist ERP team in the installation of ERP system and keep the update as per the recommendation of the ERP service provider especially for inventory and admin modules.
Oversee library management
Perform work responsibilities as requested and provided by finance department, HR department and senior in charges.
Facilitate Publication/Communication Officer for advertisements and necessary publications.
Carry out all necessary procurement functions in compliance with the procurement act and as per the procurement clause in admin and finance policy.
Coordinate with district and ensure all the administration aspects are intact and enquire for any necessary changes to be made, to be followed with and act accordingly.
Perform frequent field visit in the working areas as per the requirement.
Create and maintain good relationships with vendors/suppliers

Applying Procedure

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Apply Before: Aug 31, 2021

About the organization

WOREC

NGO / INGO / Development Projects

Balkumari, Lalitpur, Nepal

Women’s Rehabilitation Centre (WOREC) is a national level NGO working for women's human rights and to ensure women empowerment with feminist value through protection and promotion of human rights and social justice focusing on campaigns- against violence against women, and women's economic, social and cultural rights nation-wide. We currently work in 19 districts with district offices in Morang, Sunsari, Udayapur, Siraha, Dhanusha, Dang, Kailali, Mahottari, Sarlahi, Rukum, Kapilvastu, Rupandehi and, Surkhet with Central Office in Lalitpur. WOREC is currently looking for candidates to fulfill the following positions:

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