Admin Officer

Major Responsibilities: 

• Search of related tender notices from daily newspapers, Nepal tender site and tender documents from PPMO bolpatra/egp site. Update the files on daily basis. 
• Coordinate with leading sales staffs while complying with customer requirements (tender technical specifications) and create solutions and develop strategies in order to achieve the ultimate goal of securing winning bids. 
• Communicate with the procurement officer of different institutions regarding the information/queries of published tenders and upcoming tenders to prepare the documents accordingly and avoid any mistakes. 
• Communicate with the respective principal company regarding the tender and negotiate for the best deal to win the bids. 
• Preparation of overall bidding documents are ensuring its submission within stipulated time frame. 
• Organize, Maintain and update customer (tender opening results) databases by keeping in appropriate filing order of ongoing and closed tenders regularly to track later in both hardcopy and soft copy. 
• Documentation, filing and indexing of the contract papers. 
• Prepare all the necessary documents to complete the winning bids/deals (from placing purchase order to company till delivery of the consignment to the customer). 
• Support the new staffs to understand the products and make environment friendly 

Other Duties: 

• Maintaining the products’ profile. Updating the new and existing customer about the new features and updated model of products. 
• Corresponding both national and international personnel via e-mail and telephone regarding the queries of the products we deal, their supply to the customer and the import of the same from the different companies. 
• Compose and draft the business letters and prepare various business documents such as quotations, purchase orders, proforma invoice and agreements.
• Prepare the installation report format, Service reports format, agreement papers, travel plan format for sales officer and staffs and filing them in order.
• Provide quotations to the customers and collect purchase orders from them and forward to account department and the inventory for further processing. 
• Co-operate to the other departments by providing necessary information they want.
• Handle petty cash account and make a list of expenditures and submit to account section on regular basis.

Applying Procedure:

Interested applicants are requested to submit their resume with an application and photo for related position to [email protected] within 4th August, 2021. Only shortlisted candidates will be called for interview.