Reports to:  Project Coordinator(PC)

No of position: 1 (One)

Duty Station: Syangja

Position type: Contract

Salary & Benefits: As per the organizational rule for this position 

Contract Duration: Initially up to 31st Dec 2020 and possibilities of extension upon the performance

Job Role: 

Admin and Finance Associate (AFA) is one of the responsible positions of NAP+N in the district office to manage program supported by Save the Children under Global Fund. H/She is responsible project administrative, financial and logistics management (Budgeting, accounting, expenditure, inventory reporting, store in-charge, logistic management etc.) to support HIV and TB program focusing on first 90 target on new HIV case finding among others vulnerable population (Migrant and their spouse) in the community.  S/he will report to Finance/Admin Manager in coordination with Project Coordinator( PC) for overall admin & financial management.  

Terms of reference (ToR) of Admin & Finance Associate:

• Maintain record of overall expenditure of the program activities in coordination with Finance & Amin Manager/Project Coordinator(PC)
• Handle day to day accounting transaction of the program
• Ensure smooth functioning of day to day administration
• Entry of daily journal voucher and postings based on double entry system accordingly
• Ensure, develop & maintain income goods, equipment, material, and their posting into the proper ledger 
• Maintain proper filing and effective documentation of all documents related to finance and administration
• Maintain staff’s personnel files and ensure proper documentation and confidentiality at all time
• Maintain leave record and balance of the project staff
• Check and ensure attendance, salary payment, and other necessary forms as required
• Assist Project Coordinator and members in Administrative and Finance related matters
• Release advance to the program staff for SR supported HIV/TB program activities implementation at district and Palika level
• Receive, verify and ensure that supporting documents are submitted by program staff while settling advance 
• Check and ensure attendance, payment and other necessary supporting documents required for settlement
• Provide orientation to the new project staff on financial norms and policy of the project
• Timely payment, availability, and supply of logistics items up to program districts
• Procurement of office supplies/stationaries and maintain stock book properly
• Receive logistics and maintain the inventory in the stock book
• Manage and supply commodities, forms/formats to IRWs and M&E Officer
• Monitor and supervise office assistant’s work and provide feedback to maintain office clean and tidy
• Prepare and submit qualitative and quantitative financial report to Save the Children
• Follow the Safeguarding Policy of SCI and ensure its compliance at all level
• Perform any other duties as required or requested by the line manager and the board

Qualification and Experience:

• Bachelor’s degree in management with 2 years working experience or Intermediate in related subject with 5 years’ work experience in related field
• Proficiency on computer usage on office packages, email, and internet
• Residency of program district will be given a priority