Location: Lungri Rural Municipality- Rolpa (Community Based Office)

Requirements: 1

Duration: 1 Year and possibly renewal

The position holder will be responsible for working closely with the Executive Director and Programme Coordinator and other related stakeholders to create enabling environment and to facilitate/support in the programme implementation process to ensure the financial related activities are accomplished effectively and efficiently within the set of time. 

Job Description:

• Maintain accounting systems and procedures according to generally accepted accounting principle
• Handle accounting daily transactions and records independently and keep it transparent with all appropriate and supporting evidence accordance of organization and donor’s requirements
• Prepare monthly Financial Report and Fund Request (Hard & Electric copy) and submit to donor agency in time
• Responsible for making payments to all vendors, suppliers, consultants in due time 
• Make accounting entries in accounting software timely manner
• Keep track & filling of all financial records, vouchers both in electric copies and hard copies in place
• Handling petty cash and making periodic reconciliation
• To handle tax compliances with Government and other concerned departments
• Record and Reconcile of staff advance and their settlement as per organizational policy
• Resolve and correct accounting discrepancies and irregularities with due process
• Support Programme Coordinator for budget planning along with forecasting
• Monitor budget utilization to ensure expenditure are in line with agreed budget and identify any variance to be deal with
• Obtain bank statement and carry out monthly bank reconciliation
• Assist during Internal/External/Statutory/Donor Audits and organizational renewal process
• Maintain staff profile with all necessary document, leave records review and update it [Staff contracts, leave reports, training, time sheet, travelling documents
• Maintain vehicle log book and ensure all the legal documents are kept secured and renewed
• Take a lead role in procurement process of goods and services adhering to established policy of the organization
• Process and call quotations from suppliers, prepare bid analysis to be submitted to purchase committee for their decision and ensure comply with procurement policies
• Keep and secure all long term contract of regular goods and Service suppliers
• Prepared PO as per PR received from program team, prepare Good received Note (GRN) as per goods/service received & goods dispatch note (GDN)
• Maintain register for project funded property, assets and non-expendable inventory items with proper codding and tagging and verify it twice a year to submit donor agency
• Maintain register for movable equipment and possessed by individual staffs 
• Keep up to date market rate surveying from available market, venders and suppliers to achieve value for money
• Prepare & update annual qualified vendor list and maintain record on performance of the vendor in yearly basis
• Provide needful support during meeting/workshop and hospitality for visitors
• Be ready to perform other project tasks as assigned by supervisor
• Be ensure full compliance of Child Safeguarding Policy at field level and especially with HURAC engaged personnel, 
• Develops and maintains an effective working relationship with vendors/suppliers
• Represent at relevant local level forums and stakeholders and report and share financial issues, challenges, progress of programme

Minimum qualification and experiences:

Bachelor’s degree in Business Sciences with 3 years of relevant experiences or Master’s degree with 2 years of relevant experiences. Preference will be given to candidates who have experiences in FAMAS software.