No. of Vacancy: 1

Location: Tilagupha Municipality- Kalikot (community-Based Office)

Education: Minimum Bachelors Degree BBS/BBA

Experience required: Minimum 2 years 

Job Summary:

The Admin and Finance Officer (AFO) will be responsible to carry out over Subharambha ProjectFinancial and administrative work of Village Development and Save the Environment Forum (VDSEF)-Nepal. The FAO will be responsible to coordinate and mobilize support staff and report back to the Chief Coordinator and the Management Committee, but are not limited to the following:

Key Responsibilities:

Finance Management:

• To ensure all sorts of financial transaction, bookkeeping, budgeting, and budgetary control, auditing, banking, following the organizational financial system/ policy with accuracy and efficiency
  
• To prepare all financial statements required by Save the Children as well as by the auditors and respective Govt. authorities
  
• Ensure the financial management system is in accordance with organization policy, Donor’s guidelines, International & National Accounting Standards
  
• Maintain petty cash, prepare cash vouchers, replenish according to established petty cash level
  
• Responsible for managing the fund to run office (operation & program) and submit it to SCI MFWFO, Surkhet
  
• To monitor field level financial activities of Subharambha Project
  

Banking:

• To coordinate with the bank and manage all banking transactions
  
• To collect all bank statements, cross check with cash book/bank book including maintaining and safeguarding checkbooks and keep proper records in register
  

Accounting Management:

• Reviewing bill/ invoice and claims received from logistic units and staff and check supporting documents, generate payment voucher, cheque writing and handover to concern party timely manner
  
• To prepare appropriate vouchers (Debit, credit, journal) and post them under appropriate accounts head / code in Save the Children format after verifying that all organizational procedures are maintained (rate, quotations, requisitions, approval etc.)
• Ensure and timely payments of vendor’s bills and settlement of advance, balance sheet items and reconcile periodically.
  
• To prepare monthly accounts of VDSEF and other statements required for Save the Children and send them in time as per the format required
  
• To report to Program Manager on all relevant information regarding “Subharambha Project
  
• Review budget variance monthly/quarterly/annually with reason for variance and prepare justifications report for the management team and donors
  
• Preparing of monthly, quarterly and yearly financial report (using Hard copy and soft copy), variance report, Trail Balance, Statement of Expenditure, Fund Accountability statement (FAS), BRS etc. to submit monthly and quarterly to donor and organization executive board timely
  
• Maintain safe and proper filling of voucher, monthly financial report, bank reconciliation statement, and data backup for auditing and further requirement
  
• Responsible for overall staffs pay roll system, tax calculation and tax report to IRD office
  
• Handle FAMAS account-based computer software
  

Administration & Logistics Management:

• Maintain staffs personal file, update leave record, logbook of telephone/vehicles, repair and maintenance, motorbike and other logistic management
  
• Coordinates and facilitates the procurement requirements of the program on the basis of the procurement plan and organization policy guidelines
  
• Follow and ensure SCI Partner NGOs logistics guideline for good and service procurement
  
• Prepare and maintain qualified vendor restore as per the logistics guideline once in a year and when any new qualified suppliers is identified
  
• Provide technical support to procurement committee for procurement process and TORs
  
• Check attendance book, time sheets, leave application and maintain emergency contact
  
• Maintain and update fixed asset register and get signed the verified list by end of financial year and as per SCI/Donor requirement.
  
• Maintain program supplies and office supplies stock book (in- out)both district & field office and send to SCI district office monthly basis
  
• Logistic management for meeting, seminar and workshop
  
• Manage staff & equipment’s insurance(assets and inventory)
  
• Assist in developing and implementing of finance/human resource/admin policies and guidelines
  
• Any other duties indicated by Chairperson/Manager/Project Coordinator
  

Budget/ budgetary control and Audit:

• To ensure the value of money by close monitoring of the budget vs. expenditure of VDSEF at least on a monthly basis
  
• To monitor of all relevant expenditures conducted by the 'Youth Empowerment' Project Staffs indifference level
  
• To conduct an internal audit of SC funded projects as a member of the Audit team appointed by the Organization as per the TOR defined.
  
• To ensure follow-up on the measures/action taken both by partners and VDSEF against the audit findings/recommendations
  
• Assist and support to internal audit exercise, make a plan to recover and settle the audit issue (if any), prepare internal audit report as required by organization Board or management team
  
• Work together with Project Manager, Project Coordinator and respective board members in budget management and its implementation