Social Organization

Accounts And Administration Officer

Views: 1462|Published on: May 15, 2025

Accounting / Finance

Mid Level

Full Time

Vacancy: 1

Bhaktapur|

Experience: More than or equal to 3 years|

Not Disclosed

Job Description

Roles and responsibilities of this job

Purpose of the Position: To manage day-to-day financial operations, ensure administrative efficiency, and support compliance and documentation in alignment with Organisational policies, guidelines, and local legal requirements. This role is central to maintaining transparency, accountability, and smooth administrative functioning across the district.

Key Responsibilities

A. Accounts & Finance

Maintain accurate and up-to-date books of accounts in line with national accounting standards and organisational norms.
Prepare and submit periodic financial reports to the District Governor and Finance Committee.
Ensure timely invoicing and follow-up for dues from clubs.
Manage payments, reimbursements, and banking transactions.
Assist in the preparation of the District budget and ensure budgetary control.
Prepare documents for audit and liaise with auditors for annual and project audits.
Maintain records of contributions, donations, and grants (e.g., TRF, CSR contributions).
Ensure compliance with tax laws, including TDS, VAT (if applicable), and timely filings.

B. Administration

Provide administrative support to the District Office and its committees.
Maintain organized and up-to-date documentation including minutes, reports, contracts, and correspondence.
Coordinate logistics for district-level meetings, training, and events.
Maintain an inventory of office supplies and assets.
Support the onboarding and communication with clubs regarding district policies and documentation.
Ensure smooth communication between the District Office and clubs.

C. Compliance and Governance Support

Ensure documentation and compliance related to International Headquarter,
District Constitution & Bylaws, and local NGO/government laws.
Assist in preparing documents for the District Assembly, and other official programs.
Maintain an updated database of club officers, club members, and other key records.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than or equal to 3 years

Other Specification

Required Qualifications and Experience

Bachelor’s degree in Accounting, Business Administration, or related field (Master’s preferred).
Minimum 3 years of experience in accounting and administration, preferably in a non-profit/social organization.
Sound knowledge of accounting software (e.g., Tally, QuickBooks) and MS Office Suite.
Familiarity with Nepalese financial and tax regulations.
Strong organizational and communication skills.
Integrity, attention to detail, and ability to work independently.

Desired Attributes

Understanding of organisational values, structure, and ethos.
Fluency in Nepali and English (written and spoken).
Ability to coordinate with diverse stakeholders including club leaders and vendors.
Willingness to work flexible hours during peak event periods.
Possess IT skills to ensure efficiency and smooth office management

Remuneration

Competitive and commensurate with qualifications and experience.
Includes applicable benefits as per organizational norms.

Skills Required

Required skills for this job

Communication

Problem Solving

Accounting

Administration

Attention to Detail

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

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Apply Before: May 22, 2025

About the organization

Social Organization

It is a dedicated social organization committed to creating positive and lasting change in the lives of individuals and communities. Our mission is to promote social justice, equality, and sustainable development through inclusive programs and community-driven initiatives.

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